SEE THE WORK
A read-only view of your books.
See your transactions, reconciled months and reports as our team completes them, any time. View only, so nothing changes by accident.
OUTSOURCED BOOKKEEPING
Outsource your bookkeeping,
not your visibility.
Outsourced bookkeeping means an outside firm records your transactions, reconciles your accounts and prepares your financial reports instead of an in-house employee. With ZeraBooks, our team does the books on its own AI bookkeeping ledger and delivers reports on your schedule, and you get a read-only login to see the work and an upload portal to send documents.
Free call · from $150 a month · your own read-only login and upload portal
Get a bookkeeping quote.
Tell Damin a little about your business. We will agree on the work, reporting schedule and price with you.
DEFINITION
What is an outsourced bookkeeper?
An outsourced bookkeeper is an external person or firm hired to do a business’s bookkeeping, usually remotely and monthly: recording and categorizing transactions, reconciling bank and credit card accounts, and delivering financial reports, without the business employing a bookkeeper itself.
YOUR OPTIONS
In-house bookkeeper vs outsourced bookkeeping vs AI software
All three keep the books; they differ in who does the work. See everything our bookkeeping services include.
| Feature | Outsourced to ZeraBooks | In-house bookkeeper | AI software, done yourself |
|---|---|---|---|
| Who does the work | ZeraBooks bookkeepers using AI | An employee | You, with AI doing the routine work |
| Cost | A monthly quote for your scope | Salary, benefits and software | ZeraBooks: $79/mo billed annually |
| Coverage | The reporting schedule agreed in your quote | Depends on one person | Whenever you upload |
| Visibility | A read-only login to your books and reports | Whatever system they use | Full access |
| Sending documents | An upload portal in your login | Email or shared folders | You upload them yourself |
Tell us about your books. We’ll scope the work and quote it before anything starts.
YOUR CLIENT LOGIN
Outsourced, but never out of sight.
SEND DOCUMENTS
One place for every document.
Upload statements, bills, invoices and checks from your login, a month or years at a time. No email threads, no shared folders, no sorting first.
THE HANDOVER
How to outsource your bookkeeping to ZeraBooks
- 1
Book a free consultation
Talk with Damin about your accounts, transaction volume, reporting needs and any overdue months.
- 2
Agree the scope and quote
You get a quote that lists the accounts, periods, reporting schedule and any catch-up work before anything starts.
- 3
Get your login
You get your own ZeraBooks login: a read-only view of your books and an upload portal.
- 4
Send your documents
Drop bank and credit card statements, bills and invoices into the upload portal. We help you collect anything missing.
- 5
We do the books
Categorization, reconciliation and questions resolved with you, then reports on the schedule you set. You can watch the progress in your login.
IS IT TIME?
Signs it’s time to outsource your bookkeeping
You’re months behind
Send every document you have, years at once. Our team catches up the books in days, then ongoing bookkeeping follows. Books that were kept but never tied get a bookkeeping cleanup first.
You don’t trust the numbers
Every month we sign off is proven against the bank statement with the same bank reconciliation software we sell.
Month-end takes your evenings
Hand over the recurring work and keep the reports. Trades feel this most: retainage and progress billing are walked through in our guide to bookkeeping for contractors.
Your accountant keeps asking for the same fixes
Clean, reconciled books make year-end faster for everyone.
How much does outsourced bookkeeping typically cost?
Outsourced bookkeeping is usually priced monthly based on transaction volume, the number of accounts and how often you need reports, plus a one-time fee for any catch-up work. ZeraBooks starts at $150 a month in U.S. dollars, for businesses anywhere in the world, and agrees the exact price after a free consultation, before work begins. For hourly and in-house numbers, see how much a bookkeeper costs. Doing it yourself instead? The software is on ZeraBooks pricing.
What is an outsourced bookkeeper?
An external person or firm that does a business’s bookkeeping, usually remotely and monthly: recording and categorizing transactions, reconciling accounts and delivering financial reports.
Is outsourced bookkeeping safe?
With ZeraBooks you have your own read-only login, so you can see every transaction, reconciled month and report as it’s done. Documents go through your private upload portal, and the AI never moves money.
Is AI replacing bookkeepers?
AI handles more of the routine work each year. Outsourced bookkeepers who use it, as ZeraBooks does, spend their time on questions, judgment and sign-off instead of data entry.
WE DO YOUR BOOKS
Hand over the books.
Keep the dashboard.
Start with a free call. We’ll scope the work and agree the price before anything begins.
Last updated October 1, 2026 · Written by Damin Mutti, founder of ZeraBooks