Scanned PDF Invoice to Excel
Convert scanned paper invoices to structured Excel data with Zera OCR. Extract line items, vendor info, amounts, and dates from poor quality scans. 99.6% accuracy even on faded or skewed documents. $79/month unlimited.
Turn Paper Invoices Into Clean Spreadsheet Data
Paper invoices pile up. Vendors mail them. Clients photograph them. Old records sit in filing cabinets. Getting this data into your accounting system means typing every field manually or dealing with generic OCR tools that produce unusable results on anything less than perfect scans.
Scanned PDF invoice to Excel with Zera AI changes this. Upload a scanned invoice, smartphone photo, or faxed document, and get structured data in seconds. The proprietary Zera OCR engine is trained specifically on financial documents, handling poor print quality, handwritten notes, and skewed scans that break generic OCR.
Whether you are digitizing invoice archives, processing daily vendor bills, or managing client bookkeeping, scanned invoice to Excel eliminates the manual data entry bottleneck.
Data Extracted from Scanned Invoices
Vendor Name
Company or supplier name
Invoice Number
Unique document identifier
Invoice Date
Date invoice was issued
Due Date
Payment deadline
Line Items
Products/services with details
Quantities & Prices
Unit counts and amounts
Tax Amounts
Sales tax, VAT, GST
Total Amount
Grand total due
Why Zera OCR Handles Scanned Invoices Better
Generic OCR reads text. Zera OCR understands invoices. Trained on millions of real financial documents, the AI extracts data contextually rather than guessing from text positions.
Handles Poor Quality Scans
Zera OCR processes faded text, low resolution scans, skewed documents, and photocopies that break generic OCR tools. Trained specifically on financial documents.
99.6% Extraction Accuracy
Field-level accuracy validated across millions of invoices. The AI understands invoice structure, extracting data contextually rather than just reading text positions.
Complete Line Item Extraction
Extract full line item details: descriptions, quantities, unit prices, and line totals. Handles multi-page invoices with dozens of items automatically.
No Template Training
Unlike template-based tools, Zera AI adapts to any invoice format instantly. No setup required for new vendors. Upload any scanned invoice and get accurate extraction.
Accounting-Ready Export
Export to Excel, CSV, or directly to QuickBooks/Xero. Pre-formatted columns mean no manual reformatting. Data is structured for immediate accounting software import.
Secure Processing
Bank-level AES-256 encryption protects your invoice data. Secure cloud infrastructure with automatic deletion after 30 days. Enterprise-grade security standards.
How Scanned Invoice to Excel Works
Four steps from paper invoice to organized Excel data. Most conversions complete in under 10 seconds per invoice.
Scan Your Paper Invoices
Use any scanner or smartphone camera. Zera OCR handles PDFs, JPGs, and PNGs from any device. Scan quality impacts accuracy, but even poor scans work.
Upload to Zera Books
Drag and drop scanned files or batch upload multiple invoices. Process 50+ invoices at once. Each invoice is processed separately by Zera AI.
Zera OCR Extracts Data
The AI reads vendor names, invoice numbers, dates, line items, quantities, prices, tax, and totals. Extraction happens in seconds, not minutes.
Download Excel File
Review extracted data and make any edits. Export to Excel, CSV, or accounting software format. All invoice fields in organized columns ready for import.
Real Business Results
"We were drowning in bank statements from two provinces and multiple revenue streams. Zera Books cut our month-end reconciliation from three days to about four hours."
Manroop Gill
Co-Founder at Zoom Books
The Challenge
Zoom Books processes over 3 million books monthly across Canada and the US, with operations in British Columbia and Ontario. Managing financial data from multiple revenue streams—library partnerships, thrift store buybacks, wholesale operations—meant reconciling dozens of bank statements every month. Our accounting team was spending 2-3 days just on manual data entry during month-end close, pulling transactions from PDFs into QuickBooks. With $2.5M+ in annual partner payments, we couldn't afford errors or delays.
The Solution
We started using Zera Books to convert all our bank statements—business accounts in BC, ON, and our US operations. Instead of manually typing hundreds of transactions, we just upload the PDFs and get clean CSV files ready for QuickBooks. The AI handles even our messiest statements from different banks, and we can review and edit any transactions before importing. It's become part of our standard month-end workflow.
Results
Related Solutions
Explore more ways Zera Books processes invoices and automates accounting workflows.
Stop Typing Invoice Data Manually
Convert scanned paper invoices to Excel in seconds. Zera OCR handles poor quality scans, faded text, and handwritten notes. 99.6% accuracy. $79/month unlimited.