Scan Invoice to QuickBooks
Scan paper invoices with any device, extract all data with AI-powered OCR, and import directly to QuickBooks. Vendor names, line items, amounts, dates, tax—automatically extracted with 99.6% accuracy. No manual entry required.
Why Scan Invoices to QuickBooks?
Paper invoices still arrive despite digital transformation—from vendors who mail statements, deliveries with printed receipts, or legacy suppliers without electronic invoicing. Manually entering this data into QuickBooks consumes hours of bookkeeping time and introduces errors.
Scanning invoices to QuickBooks eliminates manual data entry. Use any scanner or smartphone camera to digitize paper invoices. Zera Books extracts all invoice fields using AI-powered OCR—vendor names, invoice numbers, line items with quantities and prices, tax amounts, and totals.
The extracted data exports directly to QuickBooks Online or Desktop. No manual column mapping, no retyping amounts, no GL coding from scratch. Just upload, extract, and import.
The paper invoice problem: Vendors send invoices as PDFs, scanned documents, or physical mail. Each one requires manual review, data entry into QuickBooks, account coding, and approval. For small businesses processing 50+ invoices monthly, this consumes hours every week.
What Zera Books solves:
- Scan invoices with any device—desktop scanner, phone camera, document feeder
- AI extracts all invoice fields with 99.6% accuracy
- Capture complete line items—descriptions, quantities, prices, amounts
- Auto-categorize to your QuickBooks chart of accounts
- Export directly to QuickBooks Online or Desktop (IIF/QBO files)
Scan to QuickBooks Features
Every feature designed for scanning paper invoices and importing to QuickBooks— from OCR accuracy to direct integration.
99.6% OCR Accuracy
Zera OCR is trained specifically on financial documents. Handles scanned PDFs, photos, skewed images, and varying print quality with accounting-grade precision.
Complete Line Item Extraction
Capture every line item from scanned invoices—descriptions, quantities, unit prices, amounts. Handles invoices with 100+ line items and complex tables.
Auto-Categorization
AI maps extracted data to your QuickBooks chart of accounts automatically. GAAP-trained categories reduce manual GL coding work.
No Template Setup
Unlike legacy tools, Zera AI dynamically processes any invoice format without configuration. Handle new vendors instantly without training.
Batch Scanning
Scan and upload 50+ invoices at once. Process an entire AP cycle in minutes instead of hours of manual data entry.
QuickBooks Integration
Direct export to QuickBooks Online and Desktop. Pre-formatted IIF, QBO, and CSV files with automatic vendor matching.
How Scan to QuickBooks Works
Four simple steps from paper invoice to QuickBooks entry. No manual data entry, no retyping, no errors.
Scan Your Invoices
Use any scanner or smartphone camera. Flatbed scanners, document feeders, or phone photos—Zera OCR handles all input types.
Upload to Zera Books
Upload PDFs or images. Process single invoices or batch upload 50+ documents at once for efficient AP processing.
AI Extracts All Data
Zera AI reads each invoice, identifies fields, extracts vendor info, line items, amounts, dates, and tax. 99.6% accuracy.
Export to QuickBooks
Download QuickBooks-ready files (IIF, QBO, CSV) or use direct API integration. Data maps to QuickBooks fields automatically.
How CPAs Use Zera Books for Invoice Processing
Accountants and bookkeepers processing high invoice volumes rely on Zera Books to eliminate manual data entry.
"My clients send me all kinds of messy PDFs from different banks. This tool handles them all and saves me probably 10 hours a week that I used to spend on manual entry. Now I use it for every single client during monthly bookkeeping. Upload the document, get the data, quick review, import to QuickBooks. Done."
Ashish Josan
Manager, CPA at Manning Elliott
Related Resources
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Ready to Scan Invoices to QuickBooks?
Scan paper invoices, extract all data with AI, import to QuickBooks automatically. 99.6% accuracy, unlimited processing—$79/month flat.
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