Turn vendor invoices intoclean CSV data in 30 seconds
“Finally, a way to organize invoices from multiple clients. Total game changer.”
— Manroop GillManaging client invoices shouldn't mean drowning in PDFs. Upload your vendor invoices and get line-item data ready for QuickBooks, Xero, or Excel. No manual typing. No endless spreadsheets. Just clean, categorized data.
Questions about invoice processing? Book a free 30-minute call with the founder.
Trusted by CPAs and accountants at leading firms
Sound familiar?
You didn't become an accountant to type line items all day
Yet here you are—squinting at invoice PDFs, manually entering descriptions, quantities, and prices for every single line item. It's tedious work that eats up hours you could spend actually helping clients.
Hours lost to line-by-line entry
One invoice with 30 line items = 30-40 minutes of typing. Multiply that by 50 invoices monthly across clients, and you've lost an entire week to data entry.
Errors in manual entry
Mistype a unit price or quantity, and suddenly client books are off. Then you're hunting through invoices line by line to find which entry went wrong.
Vendor categorization chaos
Same vendor appears as "ABC Supply Co.", "ABC SUPPLY LLC", and "ABC Supply" across different invoices. Now you have three duplicate vendor entries.
Task:
Office Depot Invoice #12345.pdf
That's just ONE invoice with 30 line items. Now multiply by all your clients.
Task:
Invoice with 40 line items
Each line: description, quantity, unit price, total. One invoice = 160+ data points to type.
Task:
ABC Supply Co. / ABC SUPPLY LLC / ABC Supply
Same vendor, three different names. Your books now have three separate vendor entries.
Let's do the math on your time
35%
Of your time goes to invoice entry
15+ hrs
Per month across all clients
100+
Invoices processed manually
$$$
Revenue lost to busywork
You went to school to be an accountant, not a data entry clerk. Let's get you back to the work that actually matters.
What if you could just... upload the PDF and be done? That's exactly what Zera AI does—99.6% accurate line item extraction, with vendor normalization included.
Here's where it gets good
Upload the invoice. Get the data. That's it.
Zera AI doesn't just read your invoices—it actually understands them. Line items? Extracted. Vendor names? Normalized. Totals? Verified. All in 30 seconds.
Every line item, extracted
Description, quantity, unit price, total—each line item is extracted automatically. Even invoices with 40+ line items are processed in seconds.
Vendor names, normalized
Same vendor appearing as "ABC Supply Co." and "ABC SUPPLY LLC"? We recognize them as the same vendor. No more duplicate entries in your books.
Totals verified instantly
Subtotals, tax amounts, grand totals—all extracted and cross-verified. Catch calculation errors before they hit your client's books.
It's really this simple
Three steps. Under 30 seconds. No learning curve.
Drop your invoice PDF
Just drag and drop. Any vendor, any format—doesn't matter how the invoice looks.
Watch the magic
Zera AI reads each line item and extracts everything. Descriptions, quantities, prices, totals—all organized.
Download and done
Get your CSV or Excel file. Review if you want. Import straight into QuickBooks, Xero, or whatever you use.
Customer Story
How Manning Elliott saves 10 hours per week on document processing
“I've been doing accounting for 12 years, and manual bank statement processing has always been the worst part of the job. It's tedious, it's time-consuming, and one small mistake can throw everything off. When I found Zera Books, I was honestly skeptical—I've tried other tools that promised automation and they were either too expensive or didn't actually work. But this one just works. It handles whatever format you throw at it, the AI is surprisingly accurate, and it's actually affordable. The time I save goes straight into growing my firm's capacity and actually helping my clients with strategy instead of just data entry. Honestly, if you're a bookkeeper or accountant still doing this manually, you're leaving money on the table.”
Ashish Josan
Manager, CPA, Manning Elliott
20+
Clients
10 hrs
Saved weekly
99.6%
Accuracy
Key results:
Features
Everything you need to process invoices professionally
Built-in features that transform how you extract and organize invoice data
Extracted line items ready for review
All line items extracted automatically
Comparison
Why accountants choose Zera Books over manual typing
Compare how Zera Books stacks up against manual data entry and generic OCR tools
Related Topics
Explore everything related to invoice processing and automation
Features
Integrations
Stop typing line items.Start processing invoices in 30 seconds.
Join accounting professionals who switched from manual data entry to automated invoice processing. Experience the difference purpose-built AI makes.
One-week trial. No credit card required.
“My clients send me all kinds of messy PDFs from different banks. This tool handles them all and saves me probably 10 hours a week that I used to spend on manual entry.”
Ashish Josan
Manager, CPA, Manning Elliott
Multiple
Clients
8-10hrs
Saved weekly
12yrs
Experience
1,000+
Active users
5.2M+
Documents processed
99.6%
Accuracy rate