Accounts Payable Automation Software
Automate invoice processing with AI-powered OCR and intelligent matching. Zera Books extracts invoice data with 99.6% accuracy, auto-matches to purchase orders, and exports directly to QuickBooks or Xero. Unlimited processing for $79/month.
What is Accounts Payable Automation?
Accounts payable automation replaces manual invoice processing with AI-powered workflows. Instead of AP staff manually entering invoice data, routing paper for approvals, and reconciling payments, the software handles the entire process digitally.
The core workflow includes: invoice capture (AI extracts data from any format), validation (3-way matching against POs and receipts), approval routing (electronic workflows based on rules), and export to accounting software (direct integration with QuickBooks, Xero, etc.).
For accounting firms managing multiple clients, AP automation means processing client invoices faster and more accurately. Learn more about our invoice processing capabilities or explore how Zera Books transforms accounting workflows.
Manual vs Automated AP Processing
How AP Automation Works
From invoice receipt to accounting software export in four automated steps.
Invoice Capture
Upload invoices in any format—PDF, scanned images, or photos. Zera AI extracts vendor name, invoice number, line items, amounts, and dates with 99.6% accuracy.
3-Way Matching
Automatically match invoices to purchase orders and receiving reports. Discrepancies in quantities, prices, or terms are flagged for review.
Approval Workflow
Route invoices through customizable approval chains based on amount, vendor, department, or GL code. Approvers review and approve from any device.
Export to Accounting
Verified invoices export directly to QuickBooks, Xero, or your accounting software with pre-mapped fields and auto-categorized transactions.
AP Automation Features
Everything you need to automate invoice processing and eliminate manual data entry.
AI Invoice OCR
Zera AI extracts data from any invoice format—PDFs, scans, photos. No template training required. Works with any vendor, any layout.
Learn about AI OCR →Intelligent Matching
Auto-match invoices to purchase orders and receipts. Catch quantity discrepancies, price variances, and duplicate invoices before payment.
Invoice processing →Duplicate Detection
Automatically flag duplicate invoices to prevent double payments. Smart matching handles timing differences and pending transactions.
Duplicate detection →Real-Time Reporting
Dashboards showing invoice status, approval bottlenecks, and cash flow impact. Export reports for audits and CFO reviews.
Financial reporting →Client Management
Organize invoices by client. Track processing history, access past conversions, and manage multi-client workflows from one dashboard.
Client management →Multi-Format Export
Export to Excel, CSV, QBO (QuickBooks), or directly to QuickBooks Online, Xero, Sage, and Wave. Pre-formatted for seamless import.
QuickBooks integration →Who Uses AP Automation
From single-location businesses to multi-client accounting firms.
Accounting Firms & CPAs
Process client invoices at scale. Organize by client, auto-categorize transactions, and export to each client's QuickBooks or Xero file. Manage 50+ clients from one dashboard.
- Multi-client organization
- Batch processing
- Direct accounting software integration
Bookkeeping Firms
Eliminate manual invoice entry from client workflows. Upload vendor invoices, extract data with AI, match to POs, and import to accounting software in minutes.
- 10+ hours saved weekly
- Consistent accuracy
- Faster month-end close
Small Business Owners
Stop typing invoice data into spreadsheets. Upload invoices, let AI do the extraction, and export to your accounting software. Focus on running your business.
- No accounting expertise needed
- Simple upload process
- $79/month unlimited
Finance Teams
Automate the entire AP workflow—from invoice receipt through approval and payment. Real-time visibility into invoice status and cash flow impact.
- Approval workflows
- Audit compliance
- Cash flow forecasting
"My clients send me all kinds of messy PDFs from different banks. This tool handles them all and saves me probably 10 hours a week that I used to spend on manual entry."
Ashish Josan
Manager, CPA at Manning Elliott
Frequently Asked Questions
Accounts payable automation software digitizes invoice processing from receipt to payment. It uses AI-powered OCR to capture invoice data, automatically matches invoices to purchase orders, routes invoices through approval workflows, and integrates with accounting systems. This eliminates manual data entry and reduces processing costs by 70-80%.
Start Automating Accounts Payable Today
Join thousands of accounting professionals using Zera Books for AP automation. 99.6% accuracy. Unlimited invoices. $79/month.