Bank Statement Converter Duplicate Detection

The Challenge

Zoom Books processes over 3 million books monthly across Canada and the US, with operations in British Columbia and Ontario. Managing financial data from multiple revenue streams—library partnerships, thrift store buybacks, wholesale operations—meant reconciling dozens of bank statements every month. Our accounting team was spending 2-3 days just on manual data entry during month-end close, pulling transactions from PDFs into QuickBooks. With $2.5M+ in annual partner payments, we couldn't afford errors or delays.

The Solution

We started using Zera Books to convert all our bank statements—business accounts in BC, ON, and our US operations. Instead of manually typing hundreds of transactions, we just upload the PDFs and get clean CSV files ready for QuickBooks. The AI handles even our messiest statements from different banks, and we can review and edit any transactions before importing. It's become part of our standard month-end workflow.

Results

• Reduced month-end close from 3 days to 4 hours
• Processing 40+ bank statements monthly with zero manual entry
• Eliminated reconciliation errors that used to delay partner payments
• Our accounting team can focus on analysis instead of data entry
• ROI paid for itself in the first month from time savings alone