Vendor Invoice Data Extraction Software
AI-powered extraction that pulls every field from vendor invoices—line items, amounts, dates, tax, vendor details. 99.6% accuracy with direct QuickBooks and Xero integration. Automate AP workflows without manual data entry.
Why Businesses Need Vendor Invoice Extraction Software
Vendor invoices contain critical data for accounts payable, purchasing, and financial reporting. But extracting that data manually is tedious, error-prone, and doesn't scale. Every vendor uses different formats, different layouts, different ways of presenting line items and totals.
Vendor invoice data extraction software automates this process. Instead of retyping invoice details into your accounting system, upload the PDF and let AI extract everything—vendor names, invoice numbers, line items with quantities and prices, tax amounts, payment terms, and totals.
Zera Books is built for accountants and bookkeepers who process vendor invoices for multiple clients. The AI extracts 30+ fields with 99.6% accuracy and formats output for direct import to QuickBooks, Xero, Sage, and other accounting software.
The AP workflow problem: Vendors send invoices as PDFs, scans, or images. Each one requires manual review, data entry into your accounting system, GL coding, and approval routing. For businesses processing 100+ invoices monthly, this consumes hours of staff time every week.
What Zera AI solves:
- Extract all invoice fields automatically—no manual data entry
- Process any vendor format without template configuration
- Capture complete line items with descriptions, quantities, and prices
- Auto-categorize to your chart of accounts for faster GL coding
- Export directly to QuickBooks or Xero with one click
Vendor Invoice Extraction Features
Every feature designed for AP automation—processing vendor invoices at scale, integrating with accounting software, managing multi-vendor workflows.
99.6% Extraction Accuracy
Zera AI trained on 420,000+ invoices with CPA validation. Extracts vendor names, invoice numbers, line items, amounts, tax, and dates with accounting-grade precision.
Complete Line Item Extraction
Capture every line item with descriptions, quantities, unit prices, amounts, and item codes. Handles invoices with 100+ line items and complex pricing tables.
Auto-Categorization
AI automatically maps extracted data to your QuickBooks or Xero chart of accounts. GAAP-trained categories reduce manual GL assignment work.
No Template Training
Unlike legacy tools, Zera AI dynamically processes any vendor invoice format without configuration. Handle new vendors instantly without setup.
Batch Processing
Upload 50+ vendor invoices at once. Process an entire AP cycle in minutes instead of hours of manual data entry.
Direct Integration
Pre-formatted exports for QuickBooks Online, QuickBooks Desktop, Xero, Sage, Wave, and Zoho Books. One-click import with no field mapping.
Fields Extracted from Vendor Invoices
Zera AI extracts 30+ fields from every vendor invoice. All data maps directly to your accounting software for seamless import.
Header Fields
- Vendor Name
- Invoice Number
- Invoice Date
- Due Date
- PO Number
- Payment Terms
Line Items
- Description
- Quantity
- Unit Price
- Line Total
- Item Code
- GL Account
Totals & Tax
- Subtotal
- Sales Tax
- VAT/GST
- Discounts
- Shipping
- Grand Total
Vendor Details
- Vendor Address
- Contact Info
- Tax ID
- Bank Details
- Account Number
- Remit To
Use Cases for Vendor Invoice Extraction
From AP automation to month-end close, vendor invoice extraction software streamlines financial workflows across your organization.
Accounts Payable Automation
Eliminate manual data entry from AP processing. Extract vendor invoice data directly into your accounting system for faster payment cycles.
AP AutomationInventory & Purchasing
Match vendor invoices to purchase orders with extracted line items. Verify quantities, prices, and totals automatically.
Invoice AutomationMonth-End Close
Process all vendor invoices in batch during close periods. No backlog of invoices waiting for manual entry.
Month-End SolutionsMulti-Client Bookkeeping
Manage vendor invoices for multiple clients from one dashboard. Organize by client, track conversion history, access past documents instantly.
Client BookkeepingHow Businesses Use Zera Books for Invoice Processing
Organizations processing high invoice volumes rely on Zera Books to eliminate manual data entry and accelerate AP workflows.
"We were drowning in bank statements from two provinces and multiple revenue streams. Zera Books cut our month-end reconciliation from three days to about four hours. The tool just works—I upload documents, get clean data, and our accounting team can focus on analysis instead of data entry."
Manroop Gill
Co-Founder at Zoom Books
Related Resources
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Ready to Automate Vendor Invoice Processing?
Extract data from unlimited vendor invoices with 99.6% accuracy. QuickBooks/Xero integration, batch processing, line item extraction—$79/month flat.
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