How does invoice OCR help small businesses?

Invoice OCR eliminates manual data entry by automatically extracting vendor names, amounts, dates, and line items from invoices. Small businesses save 10+ hours per week on invoice processing and reduce data entry errors.

What invoice formats does OCR support?

Zera Books processes all invoice formats—scanned PDFs, digital PDFs, images (JPG/PNG), multi-page documents, and even handwritten invoices. The AI adapts to any vendor invoice layout automatically.

Can invoice OCR export to my accounting software?

Yes. Direct export to QuickBooks Online, QuickBooks Desktop, Xero, Sage, Wave, Zoho Books, and other accounting platforms. Data is pre-formatted for one-click import with proper categorization.

How accurate is the OCR extraction?

Zera AI delivers 99.6% field-level accuracy on invoice extraction. The system is trained on 420,000+ real invoices and validates critical fields like totals, taxes, and dates automatically.

Is there a limit on invoice processing?

No. The $79/month plan includes unlimited invoice conversions with no per-page fees or volume restrictions. Process 10 invoices or 10,000 invoices for the same flat monthly rate.

Small Business Invoice OCR

Eliminate manual invoice entry for your small business. Extract vendor invoices automatically, export to QuickBooks or Xero, and reclaim hours every week. Built for small business workflows.

Why Small Businesses Choose Invoice OCR

Small business owners wear multiple hats. You handle sales, operations, customer service, and bookkeeping. Manually typing invoice data into QuickBooks or Excel consumes hours that could be spent growing your business.

Invoice OCR automates the data extraction process. Upload vendor invoices in any format—scanned PDFs, digital PDFs, or images. Zera AI extracts vendor names, invoice numbers, dates, line items, totals, and tax amounts with 99.6% accuracy. Export directly to your accounting software with one click.

Save 10+ Hours Per Week

Stop typing invoice data manually. OCR extracts all fields instantly, freeing up time for revenue-generating activities.

Unlimited Conversions

Process as many invoices as needed for $79/month flat. No per-page fees or volume limits that increase costs as you grow.

Any Invoice Format

Handles invoices from all vendors—retail suppliers, contractors, service providers. Works with scanned, digital, or image-based invoices.

Direct QuickBooks/Xero Export

Export extracted data directly to QuickBooks Online, QuickBooks Desktop, Xero, or CSV for any accounting software.

What Gets Extracted from Invoices

Zera AI extracts complete invoice data automatically, eliminating the need to manually type or copy fields into your accounting system.

Extracted Invoice Fields

Vendor name and address

Invoice number and date

Due date and payment terms

Line items with descriptions

Quantities and unit prices

Subtotals, tax amounts, totals

Purchase order numbers

Account codes and categories

Small Business Workflow Integration

Invoice OCR fits naturally into your existing bookkeeping workflow without disrupting operations or requiring software changes.

Upload Vendor Invoices

Drag and drop invoices from email, scanned documents, or downloads. Upload single invoices or batch process 50+ at once.

AI Extracts All Data

Zera AI processes invoices in seconds, extracting vendor details, line items, amounts, taxes, and dates with 99.6% accuracy.

Review and Export

Review extracted data in clean Excel/CSV format. Export directly to QuickBooks, Xero, or your accounting software with pre-formatted columns.

Import to Accounting Software

One-click import into QuickBooks or Xero. Data is pre-mapped to accounting fields, eliminating manual column matching or data cleanup.

Why Zera Books for Small Businesses

Small business invoice OCR tools often have limitations—volume caps, per-page pricing, or poor accuracy. Zera Books is built for small business needs without enterprise complexity.

Small Business Benefits

Flat $79/month pricing
No per-page fees or usage tracking. Process unlimited invoices without worrying about overage charges.
Zero setup time
Start processing invoices immediately. No IT support, no training, no account manager required.
Works with all vendors
No template training required. Zera AI dynamically processes any invoice format from any vendor automatically.
QuickBooks/Xero ready
Direct export with proper formatting. Data imports cleanly without manual column mapping or reformatting.
Batch processing
Upload 50+ invoices at once. Process all vendor invoices for the month in a single batch operation.
Bank-level security
Vendor invoices contain sensitive business data. AES-256 encryption and secure cloud infrastructure protect your information.