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Automate Vendor Invoice Processing

Extract invoice data with 99.6% accuracy using Zera AI. Reduce processing time by 80%, cut costs by up to 70%, and eliminate manual data entry from your accounts payable workflow.

80%

Faster Processing

99.6%

AI Accuracy

70%

Cost Reduction

Try for one week

Unlimited invoice processing for $79/month

Upload Invoice

PDF, scanned, or digital format

Zera AI Extraction

Vendor, items, amounts, dates

Export to QuickBooks

Ready for payment processing

Manual Process Time

15-30 minutes per invoice

Now: 6 seconds

The Invoice Processing Challenge

Manual invoice processing costs accounting teams hundreds of hours per month. Every invoice means manual data entry, verification, and approval routing—all time that could be spent on strategic work.

Manual Data Entry

Typing vendor names, invoice numbers, line items, and amounts from hundreds of invoices monthly.

Slow Approval Cycles

Invoices sit in email inboxes or filing cabinets waiting for manual review and routing.

Processing Errors

Typos, duplicate entries, and missed invoices create reconciliation headaches and payment delays.

High Labor Costs

AP teams spend 60-70% of their time on manual invoice processing instead of strategic AP management.

How Zera Books Automates Invoice Processing

From upload to QuickBooks export in seconds. Zera AI handles vendor detection, line item extraction, and data formatting automatically.

1. Upload Invoices

Drop vendor invoices into Zera Books. Batch process 50+ invoices at once. Handles scanned PDFs, digital invoices, and photos.

2. AI Extraction

Zera AI extracts vendor name, invoice number, date, line items, amounts, tax, and totals. 99.6% field-level accuracy.

3. Export & Process

Download as Excel, CSV, or QBO. Direct QuickBooks/Xero integration. Review, approve, and pay vendors faster.

Real Results from Accounting Professionals

See how Zera Books transformed invoice and document processing for a CPA managing multiple clients.

Ashish Josan

Manager, CPA at Manning Elliott

"I've been doing accounting for 12 years, and manual bank statement processing has always been the worst part of the job. It's tedious, it's time-consuming, and one small mistake can throw everything off. When I found Zera Books, I was honestly skeptical—I've tried other tools that promised automation and they were either too expensive or didn't actually work. But this one just works. It handles whatever format you throw at it, the AI is surprisingly accurate, and it's actually affordable. The time I save goes straight into growing my firm's capacity and actually helping my clients with strategy instead of just data entry. Honestly, if you're a bookkeeper or accountant still doing this manually, you're leaving money on the table."

The Challenge

As a Manager at Manning Elliott, I oversee bookkeeping and accounting for multiple small business clients across different industries. I was spending a huge chunk of my time on something that shouldn't be that hard—getting transaction data from bank statements into my clients' books. Every client has different banks, different statement formats. Some send scanned PDFs, some send digital ones, some are multiple pages, some are single pages. I was basically retyping everything into Excel, then formatting it, then importing to QuickBooks or Xero. It was taking 2-3 hours per client per month across my entire client base. That's a massive amount of time just on data entry.

The Solution

I found Zera Books when I was specifically searching for something to help with bank statement conversion. I tried it with one of my most difficult clients—a restaurant owner who sends me statements from three different accounts in barely readable PDFs. It worked perfectly on the first try. Now I use it for every single client during monthly bookkeeping. Upload the statement, get the CSV, quick review to make sure everything looks right, import to their accounting system. Done.

The Results

Saves 8-10 hours per week on bank statement processing

Handling every client monthly with consistent turnaround times

Reduced errors from manual transcription (no more typos in amounts)

Can take on more clients without hiring additional staff

Clients get their books closed faster, which they appreciate

8-10 hrs

Saved per week

20+

Clients managed

100%

Document formats handled

Complete Invoice Processing Features

More than just OCR—Zera Books provides a complete invoice processing workflow from extraction to payment.

Line Item Extraction

Zera AI extracts individual line items from invoices—descriptions, quantities, unit prices, and totals. Perfect for detailed expense tracking and GL coding.