From bill to payment,
automated.
Create bills, manage vendors, track payments, monitor aging. Zera handles your entire AP workflow with AI-drafted journal entries and one-click approvals.
The full workflow
From bill receipt to full payment.
Every bill moves through four stages. Zera drafts the entries, routes approvals, tracks aging, and closes the loop on payment.
Create or receive bill
Upload a PDF, enter manually, or capture via email. AI drafts line items from the invoice.
Approve
Single-step or multi-step approval workflow. Route to the right reviewer. Full audit trail.
Track aging
Current, 1 to 30, 31 to 60, 61 to 90, over 90 buckets update automatically as bills age.
Pay and record
Record full or partial payment, auto-generate the journal entry, close the bill.
Bill management
Draft. Approve. Pay.
Every bill progresses through Zera's workflow: Draft to Pending Approval to Approved to Partially Paid to Paid. AI drafts bill entries from uploaded invoice PDFs. Line items preserved. Status always current.
- Upload PDF or create manually
- AI-drafted from invoice extraction
- Multi-step approval workflow
- Line-level cost tracking
Vendor management
Every vendor. One record.
Vendors in Zera hold billing info, payment terms, default GL accounts, and tax IDs. Vendor records connect to bills, POs, and payments. W-9 tracking, 1099 flags, and payment preferences all in one place.
- Contact info and payment terms
- Default GL account per vendor
- W-9 and 1099 tracking
- Payment preferences (check, ACH, wire)
Purchase orders
PO matching. Line by line.
Create POs in Zera or import from your procurement system. Incoming bills auto-match to open POs. Line-level reconciliation ensures quantities and amounts align. Over-billed lines flagged automatically.
- Create or import POs
- Auto-match bills to POs
- Line-level qty and amount verification
- Over-billing alerts
Vendor credits
Credits applied. Automatically.
Received a vendor credit? Record it once in Zera and it applies to the next eligible bill automatically. Or split across multiple bills. AI flags expiring credits before they're wasted.
- One-click credit memo recording
- Auto-apply to next eligible bill
- Split across multiple bills
- Expiration alerts
AP aging report
Five aging buckets. Always current.
AP aging report updates in real time: Current, 1 to 30 days, 31 to 60, 61 to 90, over 90. Total payables by vendor, by GL account, or overall. Generate for any date, any entity, any client.
- Five aging buckets real-time
- By vendor, account, or total
- Any as-of date
- Export to Excel or PDF
Manroop
Gill
Co-Founder
Zoom Books
We were drowning in bank statements from two provinces and multiple revenue streams. Zera Books cut our month-end reconciliation from three days to about four hours.
Start managing AP
From bill to payment, automated.
Manage bills, vendors, POs, credits, and aging. All in one workflow. All with AI drafting and approval.
Bills. Vendors. Payments. One workflow.
Try Zera Books free for one week. Cancel anytime during the trial.