SHORT ANSWER · DATA SAFETY
Is it safe to upload bank statements to AI?
It can be, if you know where the file goes. Before uploading bank statements to any AI tool, ask how long files are kept, who can see them, whether they’re used to train models and how you delete them. ZeraBooks deletes documents after 30 days, and only the person who uploaded them can see them.
ASK FIRST
What should you ask an AI vendor before uploading?
Get the answers in writing, from the vendor’s own terms. Comparing vendors? See the best AI tools for forensic accountants.
- How long are uploaded files kept, and are they deleted on a set date?
- Who can see a file: only the uploader, or the vendor’s staff too?
- Are uploads used to train models, and can you turn that off?
- Can you delete a file yourself before the retention period ends?
- Does your engagement letter or the client’s consent allow this upload at all?
ZeraBooks builds the workflow around your matters and your template for free. No development charge, whether it’s a forensic department or one person.
OUR ANSWERS
How does ZeraBooks answer those questions?
| Question | ZeraBooks |
|---|---|
| How long are files kept? | Documents are deleted after 30 days |
| Who can see them? | Only the person who uploaded them, and each team member sees only their own |
| Does it connect to your bank? | No; you upload what was produced |
| How big can a file be? | 50 MB and 500 pages each |
Keep your own copy in the matter file, because ZeraBooks won’t have it after 30 days.
READ NEXT
What about general chatbots?
Ask them the same questions, and read their current terms rather than relying on a summary. Can ChatGPT read bank statements covers what it does with one once it has it. For the bigger picture, see will AI replace forensic accountants.
Should I redact statements before uploading?
Redacting account numbers lowers the risk. Don’t cover amounts or balances, or no tool can tie the statement out.
Can my team see my uploads in ZeraBooks?
No. Each person sees only their own documents.
What happens after 30 days?
ZeraBooks deletes the documents. Your downloads stay wherever you saved them.
FREE CUSTOM BUILD
Know where the file goes.
Then upload it.
Book a 15-minute call to see how ZeraBooks handles a matter, then send one past matter to try it.