Best Trucking Accounting Software 2025
Trucking accounting software must handle IFTA fuel tax reporting, driver settlements, and cost-per-mile tracking. Top platforms include TruckLogics ($15-40/month for owner operators), Rigbooks ($10-25/month, simple and focused), and Axon Software ($500+/month for fleets). Key differentiator: ELD integration for automatic mileage tracking.
Key insight: Generic accounting software like QuickBooks lacks native IFTA reporting, ELD integration, and driver settlements. Owner operators spend hours on quarterly IFTA compliance manually—trucking software automates this in minutes.
Why Trucking Companies Need Specialized Accounting Software
Trucking accounting differs from standard business accounting in four critical ways: IFTA fuel tax compliance, mileage-based cost tracking, driver settlements, and high-volume expense categorization across jurisdictions.
Critical Trucking Metrics to Track
Cost Per Mile
$1.50-2.50Total Costs / Total Miles
Fuel, maintenance, insurance, depreciation, permits
Fuel Cost Per Mile
$0.45-0.70Fuel Expense / Total Miles
Diesel purchases, DEF, reefer fuel
Revenue Per Mile
$2.50-4.00Load Revenue / Loaded Miles
Linehaul, fuel surcharge, accessorials
Deadhead Percentage
10-15%(Empty Miles / Total Miles) × 100
Miles without revenue
IFTA Compliance: The Quarterly Headache
The International Fuel Tax Agreement requires carriers operating in multiple jurisdictions to track and report fuel purchases and miles traveled in each state/province. Quarterly reports must reconcile fuel bought vs. fuel consumed per jurisdiction, with credits or taxes owed calculated automatically.
Manual IFTA Pain:
- • Track miles per state from trip logs
- • Collect and categorize fuel receipts
- • Calculate MPG per jurisdiction
- • Generate quarterly reports manually
With IFTA Software:
- • ELD imports miles automatically
- • Fuel cards import purchases
- • Software calculates everything
- • One-click quarterly report generation
Essential Features for Trucking Accounting
Trucking accounting software must include these capabilities to handle IFTA compliance, driver pay, and cost-per-mile analysis.
IFTA Fuel Tax Reporting
Automatically track miles per jurisdiction, import fuel card purchases, and generate quarterly IFTA reports. Reduces compliance time from hours to minutes.
Why it matters: Non-compliance results in fines and audit risk
Fuel Card Integration
Connect fuel cards (Comdata, EFS, Fleet One) to automatically import purchases, categorize expenses, and match fuel to trips for accurate cost-per-mile.
Why it matters: Fuel is 30-40% of operating costs
Driver Settlement Automation
Calculate driver pay based on miles, percentage, or per-load rates. Handle advances, deductions, fuel charges, and generate settlement statements automatically.
Why it matters: Eliminates pay disputes and calculation errors
Cost Per Mile Analysis
Track all costs (fuel, maintenance, insurance, permits, depreciation) divided by miles to understand true profitability per load and lane.
Why it matters: Know which loads actually make money
Trucking Accounting Software Comparison
Compare leading trucking accounting platforms by IFTA features, ELD integration, and overall capabilities.
| Software | Type | IFTA | ELD Integration | Settlements | Dispatch | Pricing |
|---|---|---|---|---|---|---|
TruckLogics Owner operators and small fleets needing IFTA | Owner Operator + Small Fleet | Motive, Samsara | $15-40/month | |||
Rigbooks Solo owner operators wanting simplicity | Owner Operator Focused | Manual import | Basic | — | $10-25/month | |
Axon Software Medium to large fleets needing real-time data | Enterprise Fleet | All major ELDs | $500+/month | |||
Frontline Q7 Large fleets needing complete TMS + accounting | Enterprise All-in-One | Multiple | Custom pricing | |||
QuickBooks + IFTA Tool Fleets with existing QuickBooks investment | General + Add-on | Via add-on | Via add-on | Manual | — | $38/mo + add-ons |
Zera Books Processing bank statements for reconciliation | Document Processing | Data extraction | Exports to any | — | — | $79/mo unlimited |
Top Trucking Accounting Platforms Reviewed
TruckLogics
Complete Trucking Management for Owner Operators
TruckLogics offers IFTA reporting with Motive and Samsara integration, automatically importing miles and fuel data. It includes dispatch, invoicing, and basic accounting features—ideal for owner operators and small fleets.
Strengths:
- • IFTA with ELD integration
- • Dispatch and invoicing included
- • Affordable for owner operators
- • 30-day free trial
Considerations:
- • Not full-featured accounting
- • Limited ELD partners
- • May need QuickBooks for complex books
Rigbooks
Simple Bookkeeping for Trucking
Rigbooks is designed specifically for owner operators who want straightforward bookkeeping without complexity. It handles IFTA with automatic fuel tax rates and provides clear cost-per-mile tracking.
Strengths:
- • Very affordable ($10-25/month)
- • Simple, focused interface
- • IFTA with auto tax rates
- • 30-day free trial
Considerations:
- • Manual ELD data import
- • No dispatch features
- • Basic driver settlements
Axon Software
Enterprise Fleet Management + Accounting
Axon provides real-time data architecture where dispatch entries instantly update driver pay, IFTA, and general ledger. Best for medium to large fleets needing complete visibility across operations and accounting.
Strengths:
- • Real-time data across all modules
- • Integrates with all major ELDs
- • Full accounting suite
- • Advanced driver settlements
Considerations:
- • Enterprise pricing ($500+/month)
- • Implementation requires training
- • Overkill for owner operators
How Zera Books Helps Trucking Companies
Zera Books is not trucking management software—it is the document processing layer that feeds clean data into your accounting system. Trucking companies use Zera Books to:
Bank Statement Processing
Convert operating account statements to Excel for reconciling fuel card payments, factoring deposits, and load payments
Fuel Card Reconciliation
Process fuel card statements and match transactions to IFTA records and driver settlements
Factoring Statement Processing
Extract data from factoring company statements for import into QuickBooks or trucking software
Multi-Account Handling
Process statements from operating accounts, fuel cards, and equipment loans from multiple banks
Frequently Asked Questions
Related Resources
Bank Statement Converter
Convert fuel card and factoring statements
Industries Hub
Industry-specific accounting solutions
Construction Accounting
Job costing and equipment tracking
Transportation Industry
Logistics and freight accounting
Bank Reconciliation Software
Compare general reconciliation tools
QuickBooks Import Guide
Import bank statements to QuickBooks
Bank Statement Processing
Process any trucking bank account
Pricing
$79/month unlimited processing
For Bookkeepers
Manage multiple trucking clients
Streamline Your Trucking Reconciliation
Process bank statements from operating accounts, fuel cards, and factoring companies in seconds. Clean data for monthly reconciliation and IFTA preparation.
Try for one week