Bank Statement Converter for Transportation
Convert trucking, logistics, and freight company PDF bank statements to Excel/CSV in 10 seconds. Track fuel costs, freight payments, and operational expenses with 99.6% accuracy. Perfect for owner-operators and fleet managers.
Try for one weekWhy Transportation Companies Struggle with Financial Data Entry
Trucking, logistics, and freight companies face unique accounting challenges. Fuel card statements, freight factoring reports, multi-account operations, and IFTA compliance create data entry bottlenecks that consume hours every week.
Fuel Card Reconciliation Complexity
Matching fuel card transactions to bank deposits across multiple cards and drivers creates reconciliation nightmares for fleet managers and owner-operators
Freight Factoring Statement Chaos
Freight factoring companies generate complex statements with fees, advances, and settlements that resist manual Excel entry and create accounting bottlenecks
Multi-Account Fleet Operations
Managing separate accounts for fuel, maintenance, tolls, insurance, and operating expenses requires hours of manual consolidation each month
Per-Mile Cost Calculation Delays
Without accurate expense data in structured format, calculating true cost per mile and route profitability becomes guesswork instead of data-driven decision making
Tax & IFTA Compliance Burden
IFTA reporting, quarterly tax payments, and expense documentation for DOT audits demand organized transaction records that manual entry cannot reliably provide
Bookkeeping Time Takes Drivers Off Road
Owner-operators and small fleet managers lose revenue hours wrestling with bank statements instead of hauling loads and generating income
How Zera Books Solves Transportation Accounting Challenges
Zera Books eliminates manual data entry for transportation companies by automatically converting PDF statements from any source into clean Excel/CSV files. Our AI handles fuel cards, freight factoring, multi-account operations, and IFTA reporting—giving you accurate data in seconds.
AI-Powered Transportation Document Processing
Zera AI automatically converts bank statements, fuel card statements, and freight factoring reports to Excel/CSV with 99.6% accuracy—handling all transportation document formats
Fuel Card & Expense Tracking
Accurately extract fuel purchases, maintenance costs, toll charges, and operational expenses for precise per-mile cost analysis and profitability tracking
10-Second Processing
Upload PDF statements and receive clean Excel/CSV files in 10 seconds—freeing fleet managers and owner-operators from hours of manual data entry
Tax-Ready IFTA Export
Generate organized expense records for IFTA reporting, quarterly tax payments, and DOT compliance audits without manual categorization
Convert Transportation Statements in 4 Simple Steps
From PDF upload to TruckLogics import in under one minute. No setup, no integration work, no learning curve.
Upload Transportation Statements
Drag and drop PDF bank statements, fuel card statements, freight factoring reports, or any transportation-related financial documents
Zera AI Processes
Our AI trained on 10,000+ financial formats extracts transactions including fuel purchases, freight payments, maintenance costs, tolls, and fees
Review & Categorize
AI-suggested categories for fuel, maintenance, insurance, tolls, permits—edit as needed before export for accurate expense tracking
Export to TruckLogics/QuickBooks
Download clean CSV files ready for TruckLogics, QuickBooks, Xero, or Excel—perfect for IFTA reporting and tax preparation
Features Built for Transportation Companies
Zera Books includes specialized capabilities designed for trucking companies, logistics firms, and owner-operators managing complex transportation finances.
Fuel Card Statement Processing
Convert fuel card statements from any provider—automatic transaction extraction for accurate fuel cost tracking and per-mile analysis
Freight Factoring Support
Handle complex freight factoring statements with advances, fees, and settlements—extract clean data for revenue reconciliation
Multi-Account Consolidation
Combine multiple bank accounts, fuel cards, and expense sources into unified view for comprehensive fleet financial reporting
Per-Mile Cost Calculation
Export structured expense data for accurate cost per mile calculations—essential for route profitability analysis and rate negotiation
IFTA & Tax Preparation
Generate organized expense records for IFTA reporting, quarterly tax payments, and DOT compliance audits
Bank-Grade Security
256-bit SSL encryption and instant file deletion protect sensitive financial data for transportation companies and owner-operators
Common Transportation Industry Use Cases
See how trucking companies, fleet managers, and owner-operators use Zera Books to streamline financial operations.
Owner-Operator Bookkeeping
Track fuel costs, maintenance, tolls, and income from multiple brokers—organize all financial data for tax season without hiring bookkeeper
Fleet Fuel Cost Analysis
Convert fuel card statements to analyze fuel costs by driver, truck, or route—identify fuel waste and optimize purchasing strategy
Freight Factoring Reconciliation
Match freight factoring advances and fees to bank deposits—ensure accurate revenue recognition and fee tracking
Route Profitability Tracking
Extract expense data to calculate cost per mile and true route profitability—make data-driven decisions on load acceptance
IFTA Reporting Preparation
Organize fuel purchases and mileage expenses for quarterly IFTA reporting—reduce preparation time from days to hours
Tax Preparation for Truckers
Generate categorized expense records for tax deductions—maximize write-offs for fuel, maintenance, insurance, permits, and tolls
Zera Books Platform Products
All-in-one platform for transportation company financial document processing and data extraction.
Works with Transportation Software
Zera Books generates CSV files that integrate seamlessly with TruckLogics, QuickBooks, and other accounting software used by transportation companies.
Zera Books vs. Manual Data Entry
See how much time and money transportation companies save by automating financial data entry with Zera Books.
| Feature | Zera Books | Manual Entry |
|---|---|---|
| Processing Time | 10 seconds | 2-4 hours per statement |
| Fuel Card Statements | All formats supported | Manual entry required |
| Freight Factoring | Complex statements handled | Line-by-line entry |
| Multi-Account Tracking | Automatic consolidation | Manual spreadsheet work |
| Accuracy | 99.6% | 70-85% |
| IFTA Reporting | Tax-ready export | Hours of categorization |
Frequently Asked Questions
Common questions from trucking companies, fleet managers, and owner-operators about Zera Books.
“We were drowning in bank statements from two provinces and multiple revenue streams. Zera Books cut our month-end reconciliation from three days to about four hours.”
Manroop Gill
Co-Founder
Related Resources
Convert fuel card and factoring statements
Industries HubIndustry-specific solutions
Trucking AccountingIFTA and driver settlement software
Construction IndustryJob costing and equipment tracking
Bank Statement ProcessingProcess any transportation account
Reconciliation ToolsCompare reconciliation software
QuickBooks ImportImport to QuickBooks
For BookkeepersManage transportation clients
Pricing$79/month unlimited processing
Ready to Streamline Your Transportation Accounting?
Join trucking companies using Zera Books to convert fuel card statements and freight factoring reports to Excel in seconds. Start your trial today.
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