Hubdoc vs AutoEntry for Bank Statement Processing
Both Hubdoc and AutoEntry process bank statements, but with different approaches: Hubdoc bundles document management with Xero while AutoEntry uses credit-based pricing. See how they compare for accuracy, pricing, and workflow automation—and why accounting firms choose Zera Books over both.
Try for one weekQuick Comparison: Hubdoc vs AutoEntry vs Zera Books
| Feature | Hubdoc | AutoEntry | Zera Books |
|---|---|---|---|
| Pricing Model | Free with Xero, $12/month standalone | Credit-based (~$0.54/page) | $79/month unlimited |
| Extraction Accuracy | Mixed reviews, OCR issues | Up to 99% | 99.6% |
| Processing Speed | Fast recognition | ~4 hours for 80% of statements | Real-time processing |
| AI Categorization | |||
| Multi-Account Detection | Manual splitting | Manual splitting | Automatic |
| Client Dashboard | |||
| Best For | Xero users needing basic document management | Low-volume processing with high accuracy needs | High-volume accounting firms needing complete automation |
Hubdoc: Document Management Bundled with Xero
Hubdoc is a document management platform that auto-fetches bank statements, bills, and receipts from 700+ sources. It's included free with most Xero subscriptions, making it attractive for Xero users—but it comes with significant limitations for bank statement processing workflows.
What Hubdoc Does Well
- •Auto-fetches from 700+ financial institutions
- •Free for most Xero users
- •Fast document recognition
- •Automatic syncing to Xero bank feed
Hubdoc's Limitations
- •OCR accuracy issues with certain fonts
- •No AI transaction categorization
- •No client management dashboard
- •Manual multi-account splitting required
- •Scanned PDF accuracy problems
The Reality Check
Hubdoc works well for Xero users who need basic document fetching, but it forces you to manually categorize every transaction and handle multi-account statements one at a time. For accounting firms processing 50+ statements per month, this becomes a significant time drain.
AutoEntry: Credit-Based Processing with High Accuracy
AutoEntry specializes in automated data entry from bank statements, invoices, and receipts. It uses a credit-based pricing model where you pay per document processed—typically around $0.54 per page for bank statements. The platform achieves up to 99% accuracy but takes approximately 4 hours to process 80% of bank statements.
AutoEntry's Strengths
- •Up to 99% extraction accuracy
- •Pay-as-you-go pricing model
- •Statement reconciliation features
- •Learns from your processing patterns
- •No contracts or user limits
AutoEntry's Limitations
- •4-hour processing time for most statements
- •Per-page costs add up at scale
- •No AI categorization for QuickBooks/Xero
- •No multi-account auto-detection
- •No client management tools
The Cost Reality
At $0.54 per page, AutoEntry's costs scale with volume. Process 500 pages/month and you're paying $270. Process 1,000 pages and that jumps to $540/month—nearly 7x more than Zera Books' unlimited plan.
Plus, you still need to manually categorize transactions and split multi-account statements, adding 30-45 minutes of work per client.
What Hubdoc and AutoEntry Both Lack
While both platforms handle bank statement extraction, they leave critical workflow gaps that force accounting teams to spend hours on manual tasks. Here's what modern accounting firms actually need:
AI Transaction Categorization
Neither Hubdoc nor AutoEntry auto-categorizes transactions for QuickBooks or Xero. You extract the data, then manually categorize 200+ transactions per statement.
Learn about AI categorizationClient Management Dashboard
Managing 50+ clients means tracking conversions across multiple tools, spreadsheets, and folders. Neither platform offers client-organized workflows.
See client managementMulti-Account Auto-Detection
When a client sends one PDF with checking, savings, and credit card accounts, you're manually splitting transactions for each account.
How auto-detection worksThe Time Cost
Let's calculate the real workflow cost with Hubdoc or AutoEntry:
Process 50 statements per month and you're spending 45+ hours on manual work that could be automated.
Why Accounting Firms Choose Zera Books
Zera Books combines the extraction accuracy of AutoEntry with workflow automation that neither Hubdoc nor AutoEntry provides. Instead of just converting bank statements, Zera Books handles the complete bank reconciliation workflow from PDF to categorized import.
AI-Powered Automation
Zera AI automatically categorizes transactions for QuickBooks and Xero chart of accounts, reducing 30 minutes of manual work per statement to zero.
- 99.6% extraction accuracy (trained on 2.8M+ bank statements)
- Real-time processing (no 4-hour wait)
- Learns from your categorization patterns
Multi-Account Auto-Detection
Upload one PDF with checking, savings, and credit cards. Zera Books automatically detects and separates each account into individual files ready for import.
- No manual account splitting required
- Handles any number of accounts in one PDF
- Maintains account metadata automatically
Client Management Dashboard
Organize all conversions by client. Track processing history. Access any past statement instantly. Built for firms managing 50+ clients.
- Per-client conversion history
- Unlimited download access
- Batch processing for multiple clients
Unlimited Flat Pricing
$79/month for unlimited conversions. No per-page fees. No volume tiers. No surprise costs during tax season when volume spikes.
- Process 100 or 10,000 pages—same price
- No usage tracking or credit management
- Predictable monthly costs
Complete Workflow Comparison
Hubdoc
- 1. Auto-fetch or upload statement
- 2. Extract to CSV
- 3. Manually categorize all transactions
- 4. Manually split multi-account PDFs
- 5. Import to Xero
- Time: ~55 min/statement
AutoEntry
- 1. Upload statement
- 2. Wait 4 hours for processing
- 3. Manually categorize all transactions
- 4. Manually split multi-account PDFs
- 5. Import to accounting software
- Time: ~4 hours + 45 min manual work
Zera Books
- 1. Upload statement (any format)
- 2. AI extracts + categorizes + splits accounts
- 3. Download pre-categorized files
- 4. One-click import to QuickBooks/Xero
- Time: ~5 min/statement
- 90% time savings
How Accounting Firms Use Zera Books
"My clients send me all kinds of messy PDFs from different banks. This tool handles them all and saves me probably 10 hours a week."
Ashish Josan
Manager, CPA at Manning Elliott
See how Ashish processes bank statements from 40+ clients every month—without manual categorization or account splitting.
When to Choose Each Platform
Here's an honest assessment of when Hubdoc, AutoEntry, or Zera Books makes the most sense for your workflow:
Choose Hubdoc if:
- →You're a solo bookkeeper exclusively using Xero
- →You process fewer than 10 statements per month
- →You need document management beyond bank statements
- →You don't mind manually categorizing transactions
Choose AutoEntry if:
- →You process fewer than 50 pages per month
- →You need high accuracy for complex financial documents
- →You can afford to wait 4 hours for processing
- →You prefer pay-as-you-go over unlimited subscriptions
Choose Zera Books if:
- You process 50+ bank statements per month
- You need AI transaction categorization to save 30 min per statement
- You regularly handle multi-account statements
- You manage multiple clients and need organized workflows
- You want unlimited processing without tracking usage
- You need real-time processing (not 4-hour delays)
The Bottom Line
Hubdoc works if you're already paying for Xero and only need basic extraction. AutoEntry works if you process low volumes and high accuracy is critical.
But if you're an accounting firm processing hundreds of bank statements per month, competing with modern automation tools, and trying to scale without hiring more staff—you need the complete workflow automation that Zera Books provides.
Related Resources
Best Bank Statement Converter
Compare accuracy and pricing across leading converters.
Hubdoc Scanned Statement Limitations
OCR accuracy issues with scanned PDFs and poor-quality images.
Hubdoc Transaction Categorization Errors
Why manual review is required for every transaction.
Hubdoc vs Nanonets Client Management
Client dashboard comparison for accounting firms.
Bank Statement to QuickBooks Guide
Complete import workflow with AI categorization.
Zera Books Pricing
Unlimited conversions at $79/month for all clients.
See Why Accounting Firms Choose Zera Books
Stop manually categorizing transactions and splitting multi-account statements. Try Zera Books' complete workflow automation for one week.
Try for one week$79/month unlimited • AI categorization • Multi-account detection • Client dashboard