General Ledger + Converter in one subscription.
See pricingPRICING GUIDE · HUBDOC
Hubdoc doesn’t charge per user. It charges per organization: $12 a month for a business on its own, with multiple collaborators included, and nothing extra for a business on a Xero Early, Growing or Established plan. A firm pays for each client outside Xero. For bank statements, ZeraBooks is the better value: the ZeraBooks bank statement converter is priced by page, not by client, and proves every account to the cent.
We make ZeraBooks · 7-day trial · 1,000 pages a month from $79/month billed annually
DEFINITION
One business inside Hubdoc, with its own documents, connections and subscription. Hubdoc bills by organization. Every person who works in it, whether the owner, staff or the outside bookkeeper, is a collaborator on that one subscription.
WHAT HUBDOC COSTS
Hubdoc is run by Xero; its help desk sends support cases to Xero Central. Here is what it costs, from Hubdoc’s and Xero’s own pages on October 22, 2026, in U.S. dollars:
| Situation | What you pay for Hubdoc | Source |
|---|---|---|
| A business on its own, with QuickBooks Online or no software | $12 a month after a 30-day trial with no card | Hubdoc pricing page |
| A business on Xero Early, Growing or Established | Included in the Xero plan | Xero App Store listing |
| Extra people in the same business | Nothing. Multiple collaborators are included | Hubdoc pricing page |
| An accounting firm’s own practice organization | Free, one per firm | Hubdoc partner price sheet and help desk |
| A firm with 25 or more paying clients | From $10.20 a client a month on the partner sheet | Partner sheet dated November 1, 2020 |
Xero’s U.S. plans are $27, $59 and $97 a month at list price, with 90% off the first 6 months for new U.S. customers until November 2, 2026. Xero’s pricing page now lists Smart Document Capture as included on all three, and links to Hubdoc’s terms of use.
We set you up and catch up your past months for free. Then ZeraBooks keeps your books done.
ZERABOOKS, ON THE SAME JOB
Here is ZeraBooks Convert on the same job: 2 sample statements from TD and CommBank, fictional and each already proven to the cent against its printed balances. Tick them, download once, and you get All details - 2 documents.csv: 25 transactions in one sheet, with the account and source file on every row.
The statements, ticked in Convert
The one file that downloaded
PER USER, EXPLAINED
People search for a per-user price because most software charges by seat. Hubdoc doesn’t. Its unit is the organization, one business, and the pricing page lists multiple collaborators as part of the $12. Add a second bookkeeper or let the owner snap receipts too, and the bill doesn’t move.
For a firm, the number that matters is how many client businesses sit outside Xero. Hubdoc’s help desk lists five subscription states for an organization: Pending, Free (the practice’s own), Paying, Non-paying (read-only) and Included in Xero. Only Paying costs anything.
Dividing by staff still helps when you budget per head, as long as you remember the total doesn’t grow with people. It grows with non-Xero clients.
WORKED EXAMPLE
Cedar Row Bookkeeping is a fictional firm with 5 staff and 32 client businesses: 18 on Xero Growing and 14 on QuickBooks Online.
| Line | Clients | Each a month | A month | A year |
|---|---|---|---|---|
| Clients on Xero Growing | 18 | 0.00 | 0.00 | 0.00 |
| Clients on QuickBooks Online | 14 | 12.00 | 168.00 | 2,016.00 |
| Practice organization | 1 | 0.00 | 0.00 | 0.00 |
| Total Hubdoc | 168.00 | 2,016.00 | ||
| Per staff member (5) | 33.60 | 403.20 | ||
| Per staff member after a 6th hire | 28.00 | 336.00 |
If Cedar Row grows to 30 QuickBooks clients, that is 30 × 12.00 = 360.00 a month at retail, or 30 × 10.20 = 306.00 if the 2020 partner sheet’s 25-to-74 tier still applies. Hubdoc doesn’t say whether Xero-included clients count toward the tier, so ask before you budget on it.
BANK STATEMENTS IN HUBDOC
Hubdoc can extract statement transactions for organizations in Canada and the United States. From its help desk article dated September 24, 2025:
Upload the PDF to Hubdoc. It must hold one complete debit or credit statement in English, up to 100 pages and 35MB, scanned straight at 200 DPI or more.
Find and open the statement, then click Edit Document.
Under Document Type, select Statement. Under Financial Institution, pick the bank. If it isn’t listed, choose My bank is not listed, which Hubdoc provides as is.
Under File Format, choose the CSV layout for your software, then click Generate CSV.
Click Download when it is ready. If an error shows, tick Highlight extracted transactions on bank statement and check the rows that aren’t highlighted. A Xero CSV holds up to 1,000 transactions, so a bigger statement comes as a zip of several files.
SIDE BY SIDE
Hubdoc facts from its pricing page and help desk, read on October 22, 2026. Hubdoc does much more than statements; this table covers statements only.
| Feature | Our pickZeraBooks Convert | Hubdoc |
|---|---|---|
| Priced by | Pages: 1,000 a month for $149, or $79 a month billed annually | Organization: $12 a month, or included with Xero plans |
| Where it works | Any bank’s statement PDF | Canada and the U.S., English statements, a list of supported banks plus an as-is option |
| Statement size | Up to 500 pages and 50 MB a file | Up to 100 pages and 35MB, one statement a file |
| Several accounts in one PDF | Yes, split by account and cardholder | One statement a file |
| Totals check | Every account proven to the cent against the printed balances | Shows an error when totals don’t match, with extracted rows highlighted |
| Output | Excel or CSV, including QuickBooks-ready and Xero-ready CSV | CSV for QuickBooks or Xero |
Competitor facts from their public pages, checked October 22, 2026: Hubdoc pricing · Xero App Store: Hubdoc · Xero U.S. pricing · Hubdoc: organisations you can access · Hubdoc: extract bank statement data · Hubdoc partner price sheet (2020). Prices and features change; check each vendor before you buy.
WHEN PAGES BEAT ORGANIZATIONS
Cedar Row’s 14 QuickBooks clients send about 2 statements a month of 4 pages each: 14 × 2 × 4 = 112 pages, well inside 1,000.
PRICED BY PAGES
ZeraBooks Convert is priced by pages processed. A firm doing a year of catch-up for one client and a firm with many small clients pay by the same rule. Statements outside Canada and the U.S., in long combined PDFs, or from a bank on no list all go through the same way. Going into QuickBooks? See how to import a PDF bank statement into QuickBooks.
Plans and pages
PROVEN, NOT JUST FLAGGED
Each account’s line reads opening balance plus transactions equals closing balance, to the cent, before you download. ZeraBooks reads statements, cards, checks, invoices, brokerage statements and financial statements under the same plan, and the AI General Ledger keeps every client company’s books in one login. Compare tools on the best bank statement converter page, or see bank statement to Xero for the Xero import.
How Convert proves a statement
MORE REVIEWS AND COMPARISONS
Yes, for businesses on Xero Early, Growing or Established in the U.S. (Starter, Standard and Premium elsewhere), according to Xero’s App Store listing checked October 22, 2026. Hubdoc’s help desk calls this status Included in Xero.
Hubdoc’s pricing page shows $12 a month after a 30-day trial that needs no card, with unlimited usage and multiple collaborators. That price is per organization, so a business with five people still pays $12. Hubdoc also appears in our roundup of receipt scanner apps.
Yes, for clients outside Xero. Hubdoc’s 2020 partner sheet, still on its site, lists $12.00 a client a month for 1 to 24 clients, falling to $8.40 at 1,000 or more, with the firm’s own practice organization free. Confirm current partner rates with Hubdoc.
Yes, for Canadian and U.S. organizations. It turns an English PDF statement of up to 100 pages into a CSV for QuickBooks or Xero, and shows an error when totals don’t match. Dext vs Hubdoc compares the two on statements.
ZeraBooks Convert is priced by pages: 1,000 a month for $149, or $79 a month billed annually, with a 7-day trial (card at checkout). A firm pays by statement pages, not by client, and the same subscription includes the ZeraBooks General Ledger, with 3 client companies included. See ZeraBooks pricing.
FREE SETUP + CATCH-UP
Seven days with 1,000 pages, then $79 a month billed annually. Every account proven before you download. The plan also includes AI bookkeeping, which Hubdoc leaves to Xero. Ready to move the statements? See the Hubdoc alternative.