Bank Statement Converter for Small Business Owners
Simple, affordable bank statement conversion for business owners doing their own books. No accounting degree required. Upload your statement, let AI categorize transactions, export to QuickBooks or Excel. $79/month unlimited.
The Small Business Owner's Bookkeeping Problem
You started a business to do what you love—not to become an accountant. But every month, you're stuck wrestling with bank statements, trying to figure out which transactions go where.
Hours Lost to Manual Entry
Typing transactions from PDF statements into spreadsheets. 50-100 transactions per account, every single month. Time you could spend running your business.
Confusing Categories
"Is this Office Supplies or Operating Expenses?" "Does this go under Cost of Goods Sold?" Accounting categories are confusing when you're not an accountant.
Expensive Alternatives
Hiring a bookkeeper costs $200-500/month. Enterprise accounting software is overkill. Free tools produce messy data requiring hours of cleanup.
Multiple Bank Accounts
Business checking, savings, credit card—each needs to be tracked separately. Some banks combine them in one PDF, making it even harder.
Tax Season Stress
Your CPA asks for categorized transaction data. You've got 12 months of statements to process. Cue the all-nighters in April.
QuickBooks Confusion
You have QuickBooks, but getting data into it is a nightmare. Column mapping, date formats, category codes—it's designed for accountants, not business owners.
Why Small Business Owners Choose Zera Books
Simple enough for non-accountants. Powerful enough to handle your real business needs. No enterprise features you'll never use.
Dead Simple to Use
Drag and drop your bank statement PDF. That's it. No setup, no configuration, no templates. Zera AI figures out the format automatically.
- Upload in 10 seconds
- No training or setup
- Works with any bank
AI Categorization for Non-Accountants
Stop guessing which category each purchase belongs to. Zera AI suggests the right category based on merchant names. Just review and approve.
- Plain English category names
- Easy to review and adjust
- Saves 30-45 minutes per statement
$79/Month—That's It
No per-page fees. No transaction limits. No hidden costs. Process all your business accounts for one flat monthly rate.
- Unlimited conversions
- No usage tracking
- Less than a bookkeeper's hourly rate
QuickBooks-Ready Export
Export directly to QuickBooks format. No column mapping. No date reformatting. Categories already assigned. Just import.
- QBO, IIF, and CSV formats
- Works with Xero, Wave, FreshBooks
- Or just use clean Excel files
Multiple Account Support
Business checking, savings, and credit card—process them all. If your bank combines accounts in one PDF, Zera AI separates them automatically.
- Auto-detects multiple accounts
- Separate tabs per account
- No manual splitting
Get Your Time Back
What used to take 2-3 hours now takes 5-10 minutes. Spend that time on your customers, your products, your business.
- 2-3 hours saved per month
- No more late nights before tax time
- Focus on running your business
Real Example: Restaurant Owner Monthly Workflow
See how a restaurant owner uses Zera Books to handle their bookkeeping in minutes instead of hours.
Maria's Italian Kitchen
Family restaurant, 3 bank accounts, 150+ monthly transactions
Before Zera Books
Download 3 statements from bank website
Checking, savings, credit card (10 min)
Manually type transactions into spreadsheet
150 transactions = 2+ hours of data entry
Figure out categories for each transaction
"Is Sysco Inventory or Cost of Goods Sold?" (45 min)
Format for QuickBooks import
Fix dates, map columns, handle errors (30 min)
Total time: 3-4 hours every month
Time Maria could spend on her restaurant
With Zera Books
Upload all 3 statements at once
Drag and drop PDFs (30 seconds)
Zera AI extracts and categorizes everything
All 150 transactions processed (2 min)
Quick review—adjust any categories
AI got most right, change a few (5 min)
Export to QuickBooks—done
Pre-formatted, ready to import (2 min)
Total time: Under 10 minutes
3+ hours saved to focus on her customers
Works for All Small Businesses
Retail Shops
Inventory purchases, POS transactions
Service Businesses
Contractors, consultants, agencies
Delivery & Logistics
Fleet expenses, fuel, maintenance
Professional Services
Lawyers, dentists, medical practices
Restaurants & Cafes
Food costs, equipment, utilities
Real Estate
Property management, rental income
Real Business Results
"We were drowning in bank statements from two provinces and multiple revenue streams. Zera Books cut our month-end reconciliation from three days to about four hours."
Manroop Gill
Co-Founder at Zoom Books
The Challenge
Zoom Books processes over 3 million books monthly across Canada and the US, with operations in British Columbia and Ontario. Managing financial data from multiple revenue streams—library partnerships, thrift store buybacks, wholesale operations—meant reconciling dozens of bank statements every month. Our accounting team was spending 2-3 days just on manual data entry during month-end close, pulling transactions from PDFs into QuickBooks. With $2.5M+ in annual partner payments, we couldn't afford errors or delays.
The Solution
We started using Zera Books to convert all our bank statements—business accounts in BC, ON, and our US operations. Instead of manually typing hundreds of transactions, we just upload the PDFs and get clean CSV files ready for QuickBooks. The AI handles even our messiest statements from different banks, and we can review and edit any transactions before importing. It's become part of our standard month-end workflow.
Results
Small Business Cost Comparison
See how Zera Books compares to other bookkeeping options for a typical small business.
| Option | Monthly Cost | Your Time Required | Total Cost* |
|---|---|---|---|
Manual Entry (DIY) Type everything yourself | $0 | 3-4 hours/month | $150-200/mo* |
Hire a Bookkeeper Part-time professional | $200-500 | 30 min/month | $225-525/mo |
Per-Page Converters $0.10-0.20 per page | $5-20 | 1-2 hours/month** | $55-120/mo |
Zera Books Unlimited + AI categorization | $79 | 10-15 min/month | $87/mo |
*Total cost includes your time valued at $50/hour. **Per-page converters don't include AI categorization—you still categorize manually.
Frequently Asked Questions
Related Resources
Stop Spending Hours on Bank Statements
Join small business owners who use Zera Books to handle their bookkeeping in minutes, not hours. Simple upload, AI categorization, QuickBooks-ready export. $79/month unlimited.