Dext Per Client Pricing Breakdown: True Costs at Scale
Dext charges a minimum of $239/month for 10 clients with volume-based tiers. Understanding how per-client pricing scales is essential for accounting firms planning growth—because every new client changes your monthly bill.
How Dext's Per-Client Pricing Model Works
Dext structures its Practice Plans around a per-client pricing model with mandatory minimums and volume-based discounting. This creates a pricing structure where costs scale with your client roster, but not in a linear way.
Minimum Commitment Required
Dext Practice Plans start at $239.19/month for 10 clients minimum (monthly billing) or $207.99/month when billed annually. Even if you manage 5 clients, you pay for 10.
Dext's Tiered Pricing Structure
As you add more clients, Dext's per-client cost decreases through volume discounting. This sounds beneficial until you calculate actual costs at different scales:
40 Clients
£430/month
Approximately £10.75 per client
70 Clients
£650/month
Approximately £9.29 per client
~100 Clients
£825/month
Approximately £8.25 per client
Scaling Pattern
Practice plans range from $234.99/month (10 clients) to $848.99/month (50 clients) when billed annually.
Hidden Costs: Bank Statement Processing Add-Ons
The base per-client pricing doesn't tell the full story. Dext charges extra for bank statement processing and line item extraction after you exhaust the limited units included in your package.
Overage Fees Apply
Each plan includes a set number of bank statement processing "units." Once you exceed this limit, additional processing costs are charged separately. For firms handling multiple bank accounts per client, these overage fees can significantly increase monthly costs.
This creates a two-dimensional pricing problem: you're tracking both client count (for base pricing) and document volume (for overage fees). Client management becomes a cost management exercise as much as a workflow task.
Dext vs Zera Books: Cost at Different Scales
See how per-client pricing scales compared to flat unlimited pricing. These calculations assume no overage fees—actual Dext costs may be higher.
| Client Count | Dext Cost/Month | Zera Books Cost/Month | Annual Savings |
|---|---|---|---|
| 10 clients | $239.19 | $79.00 | $1,922 |
| 25 clients | ~$520 | $79.00 | $5,292 |
| 50 clients | $848.99 | $79.00 | $9,240 |
| 75 clients | ~$1,100 | $79.00 | $12,252 |
| 100 clients | ~$1,400 | $79.00 | $15,852 |
Why Flat Pricing Wins at Scale
With Zera Books' unlimited model, a 100-client firm saves over $15,000 annually compared to Dext—and that's before accounting for bank statement processing overages. The more you grow, the more you save.
Four Hidden Costs of Per-Client Pricing
Minimum Commitment Trap
You're locked into paying for 10 clients even if you only manage 3. Small firms and solo practitioners pay for capacity they don't use, making the effective per-client cost much higher than advertised.
Growth Tax
Every new client increases your monthly bill. Onboarding 5 new clients means recalculating your software budget and potentially jumping to a new pricing tier—adding administrative overhead to business development.
Processing Overages
Base pricing excludes bank statement processing limits. Clients with multiple accounts (checking, savings, credit cards) burn through included units quickly, triggering additional per-document fees that are hard to predict.
Budget Forecasting Complexity
Variable pricing makes annual budget planning difficult. You need to forecast client count, document volume, and tier changes across 12 months—creating uncertainty in profit margin calculations.
How Flat Pricing Enabled Scale Without Cost Anxiety
Real results from a growing bookkeeping firm
"We were drowning in bank statements from two provinces and multiple revenue streams. Zera Books cut our month-end reconciliation from three days to about four hours."
Manroop Gill
Co-Founder at Zoom Books
$79/month
Fixed cost regardless of client growth
Unlimited
Clients and conversions with no overage fees
3 days → 4 hrs
Month-end reconciliation time saved
Zera Books: Flat $79/Month Unlimited Model
Zera Books eliminates per-client pricing complexity with a simple unlimited model designed for growing accounting firms.
Unlimited Clients
Manage 5 clients or 500 clients at the same flat rate. No tier changes, no minimum commitments.
Unlimited Conversions
Process bank statements, invoices, checks, and financial statements without counting documents or pages.
No Overage Fees
Bank statement processing included. No hidden add-ons for line item extraction or multi-account processing.
AI Transaction Categorization
Auto-categorize transactions for QuickBooks and Xero with AI trained on real accounting workflows.
Client Management Dashboard
Organize conversions by client, track history, and manage workflows—all included at no additional cost.
Direct QuickBooks/Xero Integration
Pre-mapped field formats and auto-categorized transactions ready to import with one click.
What's Included in $79/Month
Client bookkeeping workflows shouldn't require spreadsheet tracking of software costs. With Zera Books, you know exactly what you'll pay every month—$79—regardless of how many clients you onboard or how many bank statements you process.
Dext vs Zera Books: Feature-by-Feature Comparison
| Feature | Dext | Zera Books |
|---|---|---|
| Base Pricing Model | Per-client tiers | Flat $79/month |
| Minimum Monthly Cost | $239.19 (10 clients) | $79.00 |
| Client Limit | Tiered (10, 25, 50+) | |
| Bank Statement Processing | Limited units + overages | |
| AI Transaction Categorization | ||
| Multi-Account Auto-Detection | Manual separation | |
| Client Management Dashboard | ||
| Cost at 50 Clients (Annual) | $10,188 | $948 |
When Dext's Per-Client Model Makes Sense
Dext's pricing structure works for specific scenarios where the bundled feature set aligns with workflow needs:
Receipt Scanning Is Core to Your Process
Dext bundles receipt scanning, invoice processing, and bank statement extraction in one platform. If your clients rely heavily on receipt management (restaurants, retail, field services), the all-in-one approach reduces software stack complexity.
You Manage Fewer Than 10 Clients
If you're at the 10-client minimum and don't plan to grow significantly, Dext's base tier ($239/month) might fit your needs—though you're still paying 3× more than Zera Books' $79/month flat rate.
Low Document Volume Per Client
Clients who generate minimal bank statement activity (single account, few transactions) won't trigger overage fees. In this scenario, base per-client pricing represents the true cost.
When Dext Becomes Expensive
Firms managing 25+ clients with multiple bank accounts each will hit overage fees quickly. A client with checking, savings, and two credit cards can consume 4× the processing units of a single-account client—making the per-client pricing misleading.
Stop Tracking Client Count. Start Processing Unlimited.
Zera Books offers flat $79/month unlimited pricing for accounting firms ready to scale without per-client cost anxiety. See how unlimited pricing compares to other per-client models.
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