Dext Pricing vs Zera Books Unlimited: Which Saves Accounting Firms More?
Compare Dext's per-user, per-client pricing with document volume limits to Zera Books' flat unlimited model. Find out which pricing structure makes sense for high-volume accounting firms.
TL;DR: Quick Comparison
Dext Pricing
- $239/month for 10 business clients (Practice Plan)
- Per-user and per-client fees increase costs as you scale
- Document volume limits (250 documents on Business Plan)
- Includes receipt scanning, invoices, expense management
Zera Books
- $79/month flat rate, unlimited conversions
- No per-user, per-client, or per-document fees
- Process unlimited bank statements, invoices, checks
- Focused on financial document processing with AI categorization
Pricing Overview: Two Different Philosophies
Dext and Zera Books take fundamentally different approaches to pricing. Dext uses a tiered model with per-user and per-client fees, plus document volume limits. Zera Books offers flat unlimited pricing with no usage restrictions.
For accounting firms, the question isn't just about the monthly cost—it's about predictability, scalability, and which model aligns with how you actually process documents. A firm processing 50+ bank statements monthly will experience these pricing structures very differently than a solo practitioner with 5 clients.
Let's break down both models and see where each makes sense for your client bookkeeping workflow.
Dext Pricing Structure: Per-User and Per-Client
Dext Business Plans
- Starting at $31.50/month for 5 users with 250 documents included
- Document volume limits apply—exceeding 250 documents may require upgrade
- 20% discount if billed annually ($25.21/month)
Dext Practice Plans (for Accounting Firms)
- Starting at $239.19/month for 10 business clients
- Cost per client decreases as you add more clients (volume discount)
- 13% discount if billed annually ($207.99/month)
Dext's pricing is designed around the number of users and clients you manage. While the per-client cost decreases at higher volumes, you're still paying based on scale. For a 20-client firm, you'd pay significantly more than the base $239/month rate. Additionally, document volume limits mean you need to monitor usage during peak periods like month-end close.
Zera Books Unlimited: Flat Pricing at Scale
$79/month, unlimited everything
- Unlimited document conversions—process 10 or 1,000 statements, same price
- No per-user fees—entire team accesses one account
- No per-client fees—manage 5 or 50 clients without cost increase
- No document limits—no usage tracking or overage anxiety
Zera Books uses a fundamentally different model: flat unlimited pricing. Whether you're processing 20 bank statements monthly or 200, your cost is $79/month. This model eliminates the "should I process this?" calculation that comes with per-document or per-client pricing.
For accounting firms processing high volumes—especially during tax season or month-end close—unlimited pricing means predictable costs. You're not penalized for efficiency or scale. Process every client statement, every check, every invoice without tracking usage or worrying about tier limits.
Cost Comparison: 10 Clients vs 30 Clients
| Scenario | Dext Practice Plan | Zera Books | Annual Savings |
|---|---|---|---|
| 10 Clients 100 documents/month | $239/month ($2,868/year) | $79/month ($948/year) | $1,920/year |
| 20 Clients 200 documents/month | ~$400/month* ($4,800/year) | $79/month ($948/year) | $3,852/year |
| 30 Clients 300 documents/month | ~$550/month* ($6,600/year) | $79/month ($948/year) | $5,652/year |
| 50 Clients 500 documents/month | ~$800/month* ($9,600/year) | $79/month ($948/year) | $8,652/year |
*Dext pricing estimates based on reported per-client costs for Practice Plans with volume discounts. Actual pricing varies based on specific plan tier and annual vs monthly billing.
The cost divergence becomes dramatic as you scale. A 30-client firm saves $5,652 annually with Zera Books. A 50-client firm saves $8,652 annually. That's real money that can go toward team salaries, better software, or business growth—not document processing fees.
High-Volume Impact: When Unlimited Actually Matters
Document volume limits create operational friction. With Dext's 250-document limit on Business Plans, a firm processing 20+ clients monthly can easily hit capacity during peak periods. When that happens, you either upgrade to a higher tier (increasing costs) or delay processing (creating bottlenecks).
Zera Books eliminates this entirely. During tax season when you're processing 60+ bank statements weekly, or during year-end when clients send multi-year statement histories, you don't track usage or worry about tier limits. You process what you need, when you need it, at the same $79/month cost.
Real Scenario: Tax Season Volume Spike
A 25-client bookkeeping firm typically processes 150 documents monthly. During tax season (January-April), volume spikes to 400+ documents monthly as clients need year-end statements.
- With Dext: You'd need to upgrade to a higher tier for 4 months, increasing costs by $200-300/month during peak season.
- With Zera Books: Process 150 or 400 documents—same $79/month. No upgrades, no usage tracking, no seasonal cost spikes.
What You Get with Zera Books Unlimited
$79/month includes everything you need for high-volume document processing—no hidden fees, no usage limits.
Unlimited Conversions
Process unlimited bank statements, invoices, checks, and financial statements. No document caps, no overage fees, no usage tracking.
AI Categorization
Auto-categorize transactions for QuickBooks and Xero. Zera AI learns from your categorization patterns and maps to your chart of accounts.
Client Management
Organize conversions by client, track history, and manage multi-client workflows from one dashboard. No per-client fees, ever.
Multi-Account Detection
Automatically detects and separates checking, savings, and credit card accounts in multi-account statements. Get organized Excel files with separate tabs.
99.6% Accuracy
Zera AI trained on millions of financial documents delivers field-level extraction accuracy you can trust for client work.
Batch Processing
Upload 50+ statements at once, process multiple clients simultaneously, and export in bulk to your accounting software.
Real-World Example: Zoom Books
"We were drowning in bank statements from two provinces and multiple revenue streams. Zera Books cut our month-end reconciliation from three days to about four hours."
Manroop Gill
Co-Founder at Zoom Books
The Unlimited Advantage
Zoom Books processes over 3 million books monthly across Canada and the US with operations in British Columbia and Ontario. Managing financial data from multiple revenue streams meant reconciling dozens of bank statements every month.
With Zera Books' unlimited model at $79/month, Zoom Books processes 40+ bank statements monthly without worrying about tier limits or per-document fees. During peak periods, they process even more—no cost increase, no usage tracking, no bottlenecks.
Results
- Reduced month-end close from 3 days to 4 hours
- Processing 40+ bank statements monthly with zero manual entry
- Eliminated reconciliation errors that used to delay partner payments
- ROI paid for itself in the first month from time savings alone
Stop Paying Per Client. Start Processing Unlimited.
Join accounting firms who switched from per-client pricing to unlimited processing. $79/month, no volume limits, no hidden fees. Process every client statement without tracking usage.
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