LIMITED OFFERUnlimited conversions for $1/week — Cancel anytimeStart trial
Home/Veryfi Pricing vs Unlimited Conversions
Pricing ComparisonOCR API

Veryfi Pricing vs Unlimited Conversions: Why Volume Limits Cost More

January 15, 2025 · 9 min read

Veryfi's transaction-based pricing starts at $500/month with document limits and overage fees. For accounting firms processing hundreds of documents monthly, these volume caps create unpredictable costs and usage anxiety that unlimited pricing eliminates entirely.

TL;DR

Quick Answer

  • Veryfi charges $500/month minimum for 6,250 receipts or 3,125 invoices with overage fees
  • Transaction-based pricing creates unpredictable costs and usage tracking anxiety
  • Veryfi is a general-purpose OCR platform (expense management focus), not accounting-specific
  • Unlimited pricing at $79/month eliminates volume anxiety and scales with your firm

What Is Veryfi's Transaction-Based Pricing Model?

Veryfi is a general-purpose OCR API platform designed for expense management, receipt processing, and invoice extraction. Unlike accounting-specific bank statement converters, Veryfi charges per document transaction with monthly minimums and volume caps.

Their pricing structure works like this: you pay a monthly minimum of $500 which includes 6,250 receipts or 3,125 invoices. Each document you process beyond your plan limit triggers overage charges added to your next invoice. For high-volume users processing 25,000+ documents monthly, Veryfi requires custom enterprise pricing negotiated directly with their sales team.

Veryfi's Volume Restrictions

  • Free tier limited to 100 documents total (not per month) — essentially a trial
  • Even "unlimited" accounts default to 300 documents/month cap to prevent abuse
  • Overage charges automatically added to next billing cycle when you exceed limits
  • High-volume processing (25,000+/month) requires sales contact for custom pricing
  • Expense app limited to 10 SKUs/line items per document (unlimited only in API)

This transaction-based model creates a fundamental problem for accounting firms: your costs fluctuate monthly based on client volume. During tax season or month-end close when you're processing 3-5x your normal volume, your software costs spike accordingly. You're constantly tracking usage to avoid surprise overage charges.

The Hidden Cost: Volume Tracking Anxiety

Transaction-based pricing doesn't just cost more money — it costs mental bandwidth. Every time you upload a document, you're mentally calculating: "Am I close to my limit? Will this trigger overage fees? Should I wait until next billing cycle?"

This creates what accounting professionals call "volume tracking anxiety" — the constant awareness of your usage metrics. You check dashboards to monitor remaining document credits. You delay processing documents that could wait. You make strategic decisions about which clients to prioritize based on your software limitations rather than your business priorities.

Real Workflow Impact of Volume Limits:

Tax Season Spikes

Volume triples January-April. Your $500/month plan suddenly costs $1,200+ due to overage charges.

Growth Penalties

Adding new clients means higher software costs. Success gets punished with increasing bills.

Unpredictable Budgeting

Monthly costs fluctuate wildly. Finance teams can't accurately forecast software expenses.

Compare this to unlimited pricing: you pay $79/month whether you process 50 documents or 500. No tracking. No calculations. No delayed workflows waiting for billing cycles to reset. You focus on serving clients instead of managing software usage.

Why Unlimited Conversions Matter for Accounting Firms

Accounting firms operate in predictable cycles: monthly bookkeeping, quarterly close, annual tax preparation. Your document processing volume fluctuates dramatically throughout the year. Transaction-based pricing penalizes this natural workflow rhythm.

Standard Month (20 clients)

  • •60 bank statements (3 per client)
  • •~180 pages total
  • •Veryfi cost: Within base $500/month plan

Tax Season (same 20 clients)

  • •240 bank statements (12 months per client)
  • •~720 pages total
  • •Veryfi cost: $500 + overage fees = $800–$1,200/month

With Zera Books' unlimited platform, both scenarios cost exactly $79/month. Your software expense stays predictable while your firm grows and seasonal volume fluctuates naturally.

What Unlimited Pricing Includes (No Hidden Limits):

Unlimited bank statement conversions
AI transaction categorization at no extra cost
Multi-account auto-detection included
Batch processing (50+ statements at once)
4 document types: bank statements, invoices, financial statements, checks
Client management dashboard
Direct QuickBooks/Xero integration
No overage fees, ever

Veryfi vs Zera Books: Pricing Model Comparison

FeatureVeryfi (Transaction-Based)Zera Books (Unlimited)
Monthly Cost$500/month minimum + overage fees$79/month flat
Document Limits6,250 receipts or 3,125 invoices, then overage chargesTruly unlimited (no caps)
Free Tier100 documents total (lifetime limit)1-week trial
High-Volume Pricing25,000+/month requires sales contact for custom pricingSame $79/month (no volume penalties)
Overage FeesYes — added to next invoice when exceeding limitsNo overage fees
Primary Use CaseGeneral OCR API (expense management, receipts, invoices)Accounting workflow automation
AI CategorizationBasic merchant categorizationGAAP-trained accounting categories
Multi-Account DetectionNot available (single document focus)Automatic (separates accounts into Excel tabs)
Client ManagementNo built-in client workflowsDedicated dashboard for organizing clients
API Integration RequiredYes (developer setup needed for full features)No (complete web platform)
Line Item Limits10 SKUs/line items per document (expense app)Unlimited line items
Best ForDevelopers building custom OCR integrationsAccountants, bookkeepers, CPAs processing multiple clients

How Unlimited Pricing Changed Real Workflows

Ashish Josan

"I've been doing accounting for 12 years, and manual bank statement processing has always been the worst part of the job. It's tedious, it's time-consuming, and one small mistake can throw everything off. When I found Zera Books, I was honestly skeptical—I've tried other tools that promised automation and they were either too expensive or didn't actually work. But this one just works. It handles whatever format you throw at it, the AI is surprisingly accurate, and it's actually affordable. The time I save goes straight into growing my firm's capacity and actually helping my clients with strategy instead of just data entry. Honestly, if you're a bookkeeper or accountant still doing this manually, you're leaving money on the table."

Ashish Josan

Manager, CPA at Manning Elliott

Results with Unlimited Processing:

  • Saves 8-10 hours per week on bank statement processing
  • Handling every client monthly with consistent turnaround times
  • Reduced errors from manual transcription (no more typos in amounts)
  • Can take on more clients without hiring additional staff

Stop Tracking Usage. Start Processing Documents.

Join accounting firms who eliminated volume tracking anxiety with unlimited conversions at $79/month. No document limits. No overage fees. No usage tracking. Just clean data, every time.

Try for one week