Bank Statement Converter for Nonprofit Organizations

Zera Books automatically categorizes transactions into the three functional expense categories required for Form 990: program services, management/general, and fundraising. Our AI has been trained on nonprofit accounting standards and recognizes common expense types. You can review and adjust categories before export, then import clean data directly into your accounting software for Form 990 preparation. This saves hours of manual categorization and reduces errors in tax filing.

Yes. Zera Books detects multiple accounts within a single statement and allows you to categorize transactions by fund type (restricted, temporarily restricted, unrestricted). You can tag transactions by funding source (specific grants, donations, endowments) before export. This makes grant reporting and fund accounting much easier for nonprofit financial management and compliance with donor restrictions.

Absolutely. Zera Books extracts all transaction details needed for federal grant reports (dates, amounts, descriptions, payees) and allows you to categorize expenses by funding source. You can filter and export transactions specific to each grant for SF-425, FFR, and other compliance reports. The platform maintains complete audit trails required for federal grant administration and GAAP compliance.

Zera Books exports data compatible with all major nonprofit accounting software: QuickBooks Nonprofit Edition, Aplos, Sage Intacct, Blackbaud Financial Edge, NetSuite, Xero, FreshBooks, and Wave. You can also export to Excel/CSV and import into any fund accounting system. Our export formats are designed specifically for nonprofit accounting needs including fund tracking and Form 990 reporting.

Yes. Nonprofit organizations often have multiple accounts for different programs, grants, and funding sources. Zera Books automatically detects and separates multiple accounts within a single PDF statement. You can upload statements from checking accounts, savings accounts, money market accounts, and investment accounts. Our AI maintains proper fund separation throughout the conversion process.

Zera Books creates clean, organized transaction records with complete categorization and source documentation. You can export categorized statements showing fund designations, expense types, and transaction details that auditors need. The platform maintains audit trails showing original PDFs and any categorization changes. This significantly reduces audit preparation time and helps ensure clean audit opinions for your annual financial review.

The $79/month subscription includes unlimited bank statement conversions across all your nonprofit accounts, unlimited users for your staff and volunteers, AI-powered categorization for Form 990 and grant reporting, multi-fund detection and tracking, Excel/CSV export in nonprofit formats, client management for fiscal sponsorships, and full access to all platform features. Process hundreds of statements per month with no per-conversion fees or transaction limits.

Upload to export takes about 2-3 minutes per statement: 30 seconds to upload, 10 seconds for AI processing, and 1-2 minutes to review categories and export. For a nonprofit processing 15 statements monthly (multiple funds and accounts), the total time is about 30 minutes vs. 7-11 hours with manual data entry. Most nonprofits report 90%+ time savings on financial reporting and grant compliance.