Hubdoc Alternative:
Truly Unlimited Conversions
Without Per-Company Fees
Hubdoc's 300 documents/day limit and $20/company pricing create hidden bottlenecks and scaling costs. Zera Books offers genuinely unlimited processing at $79/month flat—no caps, no per-company fees, no usage anxiety.
Hubdoc
Per-company pricing model
300 documents/day cap
9,000 documents/month maximum
$20/company
Storage overage fees
Additional costs after threshold
Break-even point:
4 clients
At 4+ companies, Zera Books costs less while offering truly unlimited processing
Why Hubdoc's "Unlimited" Isn't Really Unlimited
Hubdoc markets itself as an unlimited document processing platform, but the 300 documents/day cap creates real workflow bottlenecks during high-volume periods.
Month-End Close
Processing statements for 30+ clients simultaneously hits the 300-document cap quickly. Multi-page statements count as multiple documents.
Result: Forced to spread processing across multiple days
Client Onboarding
New client with 12 months of historical statements across 3 accounts can consume your entire daily allowance for just one client.
Result: Other clients wait while you process one account
Tax Season Surge
Q1 tax preparation requires processing year-end documents for all clients. Daily limits force you to ration processing.
Result: Software becomes the constraint, not your team's capacity
The Hidden Cost: Usage Anxiety
When you're constantly monitoring document counts and timing uploads to avoid hitting daily limits, your document processing software has become a workflow constraint rather than an enabler. This creates "per-document anxiety" where teams second-guess whether to process files now or wait until tomorrow.
Additional limit: Hubdoc also imposes storage caps with overage fees. Multiple users report hitting storage thresholds and incurring unexpected charges—another form of "not really unlimited."
Per-Company Pricing Compounds the Problem
Beyond the daily upload limit, Hubdoc's $20/company pricing means your software costs scale linearly with your practice size—creating predictable cost erosion as you grow.
How Hubdoc Costs Scale vs Zera Books
Hubdoc: $100/mo
Zera Books: $79/mo
Hubdoc: $300/mo
Zera Books: $79/mo
Hubdoc: $600/mo
Zera Books: $79/mo
Hubdoc: $1,000/mo
Zera Books: $79/mo
Annual savings at 30 clients: $6,252 with Zera Books vs Hubdoc. This doesn't include the value of unlimited processing, AI transaction categorization, and advanced client management—all included in Zera Books' flat rate.
The Multi-Entity Cost Multiplier
Hubdoc charges $20 per company entity. A single client with 3 business entities requires 3 separate Hubdoc accounts at $20 each ($60/month just for that one client). This cost structure punishes firms that serve multi-entity clients like property management companies, franchisees, or business owners with multiple LLCs.
Example: 10 clients with 2 entities each
With Zera Books
- Process all entities under one flat rate
- No additional fees for multi-entity clients
- Organize by client in dashboard regardless of entity count
What Truly Unlimited Actually Means
Zera Books offers genuinely unlimited processing: no daily caps, no storage limits, no per-company fees, no usage tracking. Just flat-rate, predictable pricing that scales with your growth.
No Document Caps
Process 10 documents or 10,000 documents. Upload whenever you need, as much as you need. No daily limits. No monthly maximums. No "fair use" policies.
Real scenario: Process 1,500 bank statements during tax season without hitting artificial barriers or splitting uploads across multiple days.
No Client Limits
Manage 5 clients or 500 clients. Pricing stays flat regardless of your practice size. Take on new clients without recalculating software costs.
Real scenario: Grow from 20 to 50 clients and your software costs stay at $79/month while Hubdoc scales from $400 to $1,000/month.
No Storage Fees
Unlimited conversion history. Download past conversions anytime without storage overage charges. Keep audit trails as long as you need.
Real scenario: Store 3 years of client conversion history for audit compliance without worrying about hitting storage thresholds or paying extra fees.
No Multi-Entity Fees
Client with 10 business entities? Process all of them under one flat rate. No additional accounts. No per-entity pricing.
Real scenario: Property management client with 8 rental LLCs processes all entities without paying 8× the cost.
What's Included in $79/Month
Unlimited Document Conversions
Process bank statements, financial statements, invoices, and checks. Four document types vs Hubdoc's limited scope.
AI Transaction Categorization
Auto-categorize transactions for QuickBooks/Xero. Saves 30-45 minutes per client. Hubdoc doesn't include this.
Advanced Client Management Dashboard
Organize all clients in one place. Track conversion history, manage workflows, access past statements instantly.
Batch Processing
Upload 50+ statements at once. Process multiple clients simultaneously without daily restrictions.
Multi-Account Auto-Detection
Automatically separate checking, savings, and credit cards from single PDFs. No manual splitting.
Zera AI Dynamic Processing
Proprietary AI trained on millions of financial documents. No template training required. 99.6% extraction accuracy.
From Limits to Liberation: A CPA's Unlimited Processing Story
"My clients send me all kinds of messy PDFs from different banks. This tool handles them all and saves me probably 10 hours a week."
Ashish Josan
Manager, CPA at Manning Elliott
10 hrs
Saved per week
30+
Clients managed
$79
Flat monthly cost
The Challenge
As a CPA manager handling 30+ clients with multiple bank accounts each, Ashish was spending 10+ hours weekly on manual data entry and document processing. Previous tools with per-company pricing meant software costs were eating into margins, and daily upload limits created bottlenecks during month-end close.
The Solution
Switching to Zera Books' unlimited processing model eliminated both the time burden and cost scaling concerns. With AI-powered categorization and batch processing, Ashish can now process all client statements in a fraction of the time without tracking daily limits or per-company fees.
The Impact
Beyond the 10 hours saved weekly, the unlimited model meant Ashish could take on more clients without worrying about software cost erosion. The predictable $79/month pricing made it easy to justify the investment, especially compared to per-company alternatives that would cost $600+ for his client load.
Side-by-Side Feature Comparison
See how Zera Books' unlimited model compares to Hubdoc's per-company pricing across key features.
| Feature | Hubdoc | Zera Books |
|---|---|---|
| Pricing Model | $20/month per company | $79/month flat rate |
| Upload Limits | 300 documents per 24 hours | Truly unlimited |
| Storage Limits | Limited (fees after threshold) | Unlimited storage |
| Multi-Entity Costs | $20 per entity | $79 total (all entities) |
| AI Categorization | Not included | Included (auto-categorize) |
| Batch Processing | Limited by daily cap | 50+ statements at once |
| Multi-Account Detection | Manual processing | Automatic separation |
| Document Types | Limited scope | Bank statements, invoices, checks, financial statements |
| Monthly Cost (10 clients) | $200/month | $79/month |
| Monthly Cost (30 clients) | $600/month | $79/month |
| Monthly Cost (50 clients) | $1,000/month | $79/month |
The Real ROI of Unlimited Processing
Switching from per-company pricing to unlimited saves more than just software costs. Factor in time savings from AI categorization and eliminated usage anxiety.
Direct Cost Savings
At 30 clients, save $6,252 annually vs Hubdoc. At 50 clients, save $11,052 annually. Savings compound as you grow.
See detailed pricing comparison →Time Savings
AI categorization saves 30-45 minutes per client monthly. For 30 clients, that's 15-22 hours saved per month (180-270 hours annually).
Learn about month-end automation →Operational Freedom
Eliminate usage anxiety. No tracking document counts, no timing uploads, no scaling anxiety when taking on new clients. Just process what you need.
Explore client bookkeeping workflows →Combined Annual Value at 30 Clients
$6,252
Software cost savings
270 hrs
Time saved annually
$∞
Value of operational peace of mind
Stop Paying Per-Company Fees.
Start Processing Truly Unlimited Documents.
Join accounting firms that switched from Hubdoc's per-company pricing and daily limits to Zera Books' genuinely unlimited processing at $79/month flat. No caps. No constraints. No usage anxiety.
Process bank statements, financial statements, invoices, and checks with AI categorization included. No daily limits. No storage fees. No per-company charges.