Bank Reconciliation Service

The Challenge

As a Manager at Manning Elliott, I oversee bookkeeping and accounting for multiple small business clients across different industries. I was spending a huge chunk of my time on something that shouldn't be that hard—getting transaction data from bank statements into my clients' books. Every client has different banks, different statement formats. Some send scanned PDFs, some send digital ones, some are multiple pages, some are single pages. I was basically retyping everything into Excel, then formatting it, then importing to QuickBooks or Xero. It was taking 2-3 hours per client per month across my entire client base. That's a massive amount of time just on data entry.

The Solution

I found Zera Books when I was specifically searching for something to help with bank statement conversion. I tried it with one of my most difficult clients—a restaurant owner who sends me statements from three different accounts in barely readable PDFs. It worked perfectly on the first try. Now I use it for every single client during monthly bookkeeping. Upload the statement, get the CSV, quick review to make sure everything looks right, import to their accounting system. Done.

Results

• Saves 8-10 hours per week on bank statement processing
• Handling every client monthly with consistent turnaround times
• Reduced errors from manual transcription (no more typos in amounts)
• Can take on more clients without hiring additional staff
• Clients get their books closed faster, which they appreciate