Receipt Bank Pricing vs Zera Books Flat Rate 2025
Receipt Bank (now Dext) used per-document pricing that created unpredictable costs. Legacy customers still deal with confusing pricing transitions. Compare to Zera Books simple $79/month unlimited model.
The Receipt Bank to Dext Pricing Confusion
In 2021, Receipt Bank rebranded to Dext Prepare (now just Dext). This transition created significant pricing confusion for existing customers, with legacy plans, new tiered pricing, and regional variations all coexisting.
Receipt Bank (Legacy)
Receipt Bank charged per document processed. Pricing varied by:
- Number of documents processed monthly
- Number of connected clients
- Region-specific pricing tiers
- Grandfathered rates for early adopters
Dext (Current)
Dext now uses per-client pricing that scales with firm size:
- Per-client fees (cost grows with each client)
- Volume tiers with document limits
- Different pricing for receipts vs. bank statements
- Legacy customers on different rate structures
The Pricing Confusion Problem
Many firms still on legacy Receipt Bank plans don't know what they're actually paying per document. Others upgraded to Dext and saw costs increase 2-3x. The lack of transparent, predictable pricing makes budgeting nearly impossible for growing firms.
Per-Document vs Flat Rate: Side-by-Side Comparison
See how Receipt Bank/Dext pricing models compare to Zera Books flat-rate approach at different firm sizes.
Receipt Bank Legacy
- Per-document fees
- Unpredictable monthly costs
- Forced migration to Dext pricing
$0.15-0.50/doc
Varies by plan and region
Dext Current
- Per-client fees (~$20-50/client)
- Scales with every new client
- Additional fees for premium features
$200-2,000+/mo
Depends on client count
Zera Books
- Unlimited documents
- No per-client fees
- Predictable monthly cost
$79/month
Truly unlimited
The Flat Rate Advantage
With Receipt Bank/Dext, every new client increases your software costs. With Zera Books flat $79/month, adding 10 clients or 100 clients costs the same. This means your profit margin on each client stays consistent as you grow—no software cost anxiety when onboarding new business.
Annual Cost Comparison by Firm Size
See the real cost difference at various firm sizes. These calculations use Dext mid-tier pricing estimates (actual costs may vary based on your specific plan).
Annual Software Costs by Client Count
| Firm Size | Dext Estimated | Zera Books | Annual Savings |
|---|---|---|---|
| 10 clients | ~$2,400/year | $948/year | $1,452 saved |
| 25 clients | ~$6,000/year | $948/year | $5,052 saved |
| 50 clients | ~$12,000/year | $948/year | $11,052 saved |
| 100 clients | ~$24,000/year | $948/year | $23,052 saved |
| 200 clients | ~$48,000/year | $948/year | $47,052 saved |
Per-Client Pricing Pain
With Dext, every time you onboard a new client, your software costs increase. This creates a hidden tax on growth—the more successful your firm becomes, the more you pay for software.
Some firms limit client acquisition to control software costs.
Flat Rate Freedom
With Zera Books $79/month flat rate, your software cost never changes regardless of client count. Add 50 clients this year? Same $79. Tax season doubles your volume? Same $79.
Your profit margin improves with every new client.
Switching from Receipt Bank/Dext: What Changes
Dext offers a broader suite (receipts, invoices, expense management). Zera Books focuses specifically on bank statement conversion with AI-powered workflow automation.
What Dext Offers
Receipt capture and processing
Mobile app for receipt photos
Invoice processing
Extract data from vendor invoices
Bank statement conversion
Part of broader platform
Expense management
Employee expense tracking (premium feature)
Per-client pricing
Costs scale with each client added
What Zera Books Offers
4 document types
Bank statements, financial statements, invoices, checks
AI transaction categorization
Auto-categorize for QuickBooks/Xero chart of accounts
Client management dashboard
Organize by client, track conversion history
Multi-account auto-detection
Automatically separate checking, savings, credit cards
Flat $79/month unlimited
No per-client fees, no document limits
When Switching Makes Sense
If your primary use of Receipt Bank/Dext is bank statement conversion for QuickBooks/Xero import, Zera Books delivers the same outcome at a fraction of the cost. The AI categorization and client management features often save more time than Dext's broader feature set that you may not fully use.
Keep Dext if you heavily rely on receipt capture and employee expense management. Use Zera Books specifically for bank statement processing—many firms run both, dedicating each tool to its strength.
"Saves me probably 10 hours a week"
Ashish Josan, Manager, CPA at Manning Elliott
"My clients send me all kinds of messy PDFs from different banks. This tool handles them all and saves me probably 10 hours a week that I used to spend on manual entry."
Why Flat-Rate Pricing Changed His Workflow
As a Manager at Manning Elliott overseeing bookkeeping for multiple small business clients, Ashish needed predictable software costs. With per-client pricing, adding new clients meant recalculating software budgets. With Zera Books flat $79/month, he processes statements for all clients without tracking usage or worrying about cost overruns during busy tax season months.
Transitioning from Receipt Bank: What to Expect
If you're on a legacy Receipt Bank plan or considering leaving Dext, here's what the transition looks like.
No Data Migration Needed
Zera Books processes new documents. Your historical data stays in Dext/Receipt Bank. No complex migration or data transfer required.
Same Day Productivity
Start processing bank statements immediately. No training period, no template setup. Upload PDFs and get structured data within seconds.
Run Parallel If Needed
Use both tools during transition. Zera Books month-to-month pricing means no long-term commitment. Cancel Dext when ready.
What You Keep vs What You Replace
Keep Using Dext For:
- Receipt capture (mobile app)
- Employee expense management
- Historical data access
Use Zera Books For:
- Bank statement conversion
- Financial statement extraction
- AI transaction categorization
- Client-organized batch processing
Related Receipt Bank Comparisons
Explore more detailed comparisons and alternatives
For Bookkeepers
Per-user fees vs unlimited flat rate for bookkeeping firms.
Read comparisonFor CPAs
Which platform fits CPA practices managing multiple clients?
Read comparisonFor Small Business
Receipt scanning vs bank statement focus for small business owners.
Read comparisonBank Statements Deep Dive
Deep dive into bank statement processing capabilities.
Read comparisonBest Bank Statement Converter
Compare all bank statement conversion tools.
View guideAll Alternatives
Browse all Receipt Bank and Dext alternatives.
Browse allBank Statement Converter
Full overview of Zera Books bank statement features.
Learn moreAI Categorization
Auto-categorize transactions for QuickBooks.
Learn moreZera Books Pricing
Simple $79/month flat rate pricing.
View pricingEscape Per-Client Pricing. Embrace Flat-Rate Simplicity.
Stop watching your software costs grow with every new client. Zera Books $79/month unlimited means the same predictable cost whether you have 10 clients or 100. No document limits, no surprises.
Try for one week