ZeraBooks is accounting software with AI built into the ledger. You upload your bank and credit card statements, and the AI reads them, categorizes each line and proves every month against the bank. The same subscription includes a Converter that turns PDF statements into Excel or CSV files. If you would rather not do the books at all, our team can do them for you.

How much does ZeraBooks cost?

$79 a month billed annually ($948 a year), or $149 billed monthly. That one plan includes the full General Ledger and the Converter with 1,000 pages a month. Accountants get 3 client companies included. If you need more Converter pages, there are plans for 2,500 and 5,000 pages a month. Done-for-you bookkeeping starts at $150 a month.

Is there a free plan or a free trial?

There is no free plan. Every account starts with one 7-day free trial. You add a card at checkout and nothing is charged until the trial ends. Cancel in Settings, then Billing, before day 7 and you pay nothing. The trial includes the General Ledger and 1,000 Converter pages.

Do I need a credit card to start the trial?

Yes. You enter a card on Stripe's checkout page when you start the trial. Nothing is charged for 7 days. Your first payment happens when the trial ends, at the monthly or annual price you picked. If you cancel before then, you are not billed. Your card details are held by Stripe, not by ZeraBooks.

How do I cancel or change my plan?

Go to Settings, then Billing, and click Manage billing. That opens Stripe's billing portal, where you can update your card, download invoices, switch between monthly and annual billing, or cancel. If you cancel, you keep access until the end of the period you already paid for. The Billing page shows that end date.

Do I need to install anything?

No. ZeraBooks runs in your web browser, so there is nothing to download or install. You sign in with your email and password, or with Google, and your books are where you left them on any computer. There is no separate mobile app.

Email support@zerabooks.com, or book a call with Damin, the founder, from the contact page. The Help Center has step-by-step guides for every page in the General Ledger and the Converter, and it explains every error message in plain words. If something in your books looks wrong, tell us what you see and we will look at it with you.

Does ZeraBooks connect to my bank?

No. ZeraBooks has no bank feeds and never asks for your bank login. You download each statement from your bank and upload it in Banks & Cards as a PDF, CSV or Excel file. You can also forward statement emails with the PDF attached to your own ZeraBooks address, or set your mailbox to forward them automatically.

How does the AI categorize my transactions?

When you upload a statement, ZeraBooks reads every line and the AI gives each one a category from your chart of accounts. Lines it can't place wait in Uncategorized for you. When you fix one, ZeraBooks offers to apply the same change to similar transactions. The Activity tab on each transaction shows whether the AI or you set the category.

How does reconciliation work?

ZeraBooks reconciles whole statements, not single transactions. The opening balance plus the month's transactions must equal the closing balance to the cent, and each statement must follow on from the one before it. A month that ties can be finalized. A month that doesn't tie gets an orange mark and a note saying what to look at.

Ask Zera is the assistant at the bottom of every page in the General Ledger. Ask in plain words, like "How is my business doing?" or "I'm six months behind, here are my statements." Zera answers from your books or does the work. Changes apply with an Undo, anything that can't be undone waits for you to approve it, and you can switch to Ask first so every change waits.

What does Autopilot do?

Autopilot works through the routine bookkeeping: vendors and customers, categories, bills and invoices, month-end entries and payment reminders. When it is sure, it acts and logs the change with an Undo button. When it isn't, it asks you. It runs when you click Run now or while ZeraBooks is open. There is no overnight run.

Can I send invoices and track bills?

Yes. You can create and email invoices and record the bills you owe, with a record for each vendor and customer. ZeraBooks matches payments to the deposits and withdrawals on your uploaded statements. It does not take card payments from your customers, and it never pays bills or moves money. It records what is owed and what was paid.

What reports do I get?

Profit and loss, balance sheet, cash flow and trial balance, plus AR and AP aging and dashboards. Click any number to see the transactions behind it. At month-end you can download a financial package as one PDF, build a custom report with a cover page, or email the statements to a client from inside ZeraBooks.

Can I move my books from QuickBooks or Xero?

Yes. During setup, choose Books are up to date or Books need catching up. Then upload your old software's trial balance as of the closing date, plus unpaid invoice and bill reports if money was still owed. ZeraBooks brings in closing balances, not every old transaction. You can also import your chart of accounts from a CSV, Excel or PDF file.

Does ZeraBooks sync with QuickBooks or Xero?

No. The General Ledger is a complete set of books on its own, so there is nothing to sync, and ZeraBooks does not connect to QuickBooks, Xero or any other accounting software. If you keep your books elsewhere and only need statement data, use the Converter and import its QuickBooks-ready or Xero-ready file yourself.

What does the Converter do?

The Converter turns PDF financial documents into Excel or CSV files. Upload bank and credit card statements, checks, invoices, investment statements or financial statements. It reads every line and checks statements against their own printed balances to the cent. Anything that doesn't tie is marked Needs a look, with a plain note. Then you download the data.

Can I import my statements into QuickBooks?

Yes, as a file. Choose the QuickBooks-ready format when you download, then upload it in QuickBooks Online's bank upload. There are Xero-ready and Sage-ready formats too. The Converter does not connect to QuickBooks or any other software, and it does not categorize transactions. It gives you checked data and you import it yourself.

How much does the Converter cost?

The Converter is included in the ZeraBooks plan with 1,000 pages a month, at $149 monthly or $79 a month billed annually. For more pages, the 2,500-page plan is $249 monthly or $179 a month billed annually. The 5,000-page plan is $599 monthly or $449 a month billed annually. There are no overage charges.

What counts as a page?

A page is one page of a PDF you upload, so a 12-page statement uses 12 pages. Pages that can't be read never count. On yearly billing you get the whole year's pages upfront. When you run out, new uploads wait until you move up a plan, and a document that is already reading always finishes.

What files can I upload to the Converter?

PDFs only, up to 50 MB each, and you can upload several at once. Images, CSV and Excel files are refused. A statement with several accounts is split by account, and a card statement with several cardholders is split by cardholder. Most documents are read in under a minute.

How long does the Converter keep my documents?

The Converter lists the documents you uploaded in the last 30 days. After that they drop off the lists, and there are no folders or archive. Download the files you want to keep. If you want a lasting record of your transactions, the General Ledger keeps your books and every statement you upload there.

Can ZeraBooks do my bookkeeping for me?

Yes. Our team does your books on ZeraBooks and sends your reports on the schedule you set. You get your own login with a read-only view of your dashboard, so you can see the work as it's done. You send statements, bills and invoices through an upload portal. Every engagement starts with a free call.

How much does done-for-you bookkeeping cost?

It is quoted for each business after a free call. The price depends on how many accounts you have, how many transactions go through them, what reports you need and whether your books need catching up. It is separate from the software subscription, and we agree the scope and price before any work begins.

Can you catch up books that are months or years behind?

Yes. Upload every statement, bill and invoice you have through your portal, years of them at once if needed, with no sorting first. Our team works through the backlog and tells you if anything is missing. Once you are caught up, ongoing bookkeeping follows on the schedule you choose.

How do client companies work?

Each client is its own company with its own books, inside your one login. Switch between them from the company menu or by typing the client's name in Cmd+K. Your plan includes 3 active clients. Each extra active client is $29 a month, or $290 a year on annual billing. Archived clients and your own books don't count toward the 3.

Can my clients or my team log in?

No. A ZeraBooks account is for one person, with no team roles or client logins. You share results by emailing or publishing reports and financial packages from inside ZeraBooks. Firms that need something different can talk to us about a custom setup.

Can I bring clients over from QuickBooks or Xero?

Yes, one client at a time. For each client, upload the trial balance from the old software as of the closing date, plus unpaid invoice and bill reports if any were still open. ZeraBooks builds the opening books from those. Old transactions don't come across one by one, because the closing balances carry the history.

Do you offer custom solutions for accounting firms?

Yes. ZeraBooks Enterprise is for firms that need more than the public plans. We can change the Converter for your document types and output layouts, handle more than 5,000 pages a month, or build a version shaped around your process. Pricing is agreed with each firm. Book a call on the Enterprise page and you get a written scope.

Your data travels over encrypted connections and is kept separately for each company, so one company's books are never mixed with another's. Card payments are handled by Stripe, and ZeraBooks never sees your card number. We never ask for your bank login, because there are no bank feeds. We do not sell your data.

Does the AI use my data for other customers?

No. The AI works in one company at a time. What it learns about a business, including what you teach Ask Zera, belongs to that company and is never used for another. Text inside your documents is treated as data, so a statement or bill can't give the AI instructions.

Can the AI change my books without me?

Only as far as you allow. Ask Zera applies changes with an Undo and waits for your approval on anything that can't be undone, or on every change if you switch it to Ask first. Autopilot has Cautious, Balanced and Autopilot modes, and asks you when it isn't sure. Every AI action is logged and can be undone, except sent reminder emails and merged records. Every number comes from ZeraBooks' own calculations, not the AI.

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